When I Work Team Scheduling

When I Work, Inc.

About this app

Join more than 200,000 workplaces running on When I Work to reduce chaos, costs, and turnover with employee scheduling and time tracking for the modern workforce. When I Work is an employee scheduling app that does more than just save you time on scheduling. It also helps you improve communication, eliminate excuses, boost accountability among your staff, track time and attendance, and grow your business.

“2021 Shortlist” - Capterra
“2021 Category Leader” - Getapp
"Fastest Implementation" - G2 Crowd

MANAGERS LOVE IT:

• Easy to use time clock to clock in and out
• Message with staff 1:1 or in groups
• Monitor and approve shift trades and time off requests
• View the entire staff schedule anywhere at anytime
• Create a work calendar to efficiently plan schedules
• Quickly alert staff of changes and updates to the schedule
• Messaging and scheduling permissions for easier management
• Geofencing features to prevent buddy punching

EMPLOYEES LOVE IT:

• Clock in and out of shifts from the app
• Instantly trade shifts with coworkers
• View work schedules from anywhere at anytime
• Pick up extra hours with open shifts
• Check the work calendar to easily request time off
• Privately message coworkers 1:1 or in groups within the app
• Easily check who's working which shifts

WHEN I WORK FEATURES:

When I Work is employee-focused and built exclusively for shift-based workplaces. We monitor our systems 24/7/365 to give you and your employees peace of mind that your data is safe and secure. Choose When I Work to get the best in:
• Team management - Onboard new employees, approve time off requests, review shift trades, and fill shifts in seconds.

• Team accountability - Shift confirmation, mobile clock in, shift task lists, team task lists, and chat ensure everyone is on the same page.

• Team communication - Notify your team of changes instantly and communicate with coworkers 1:1 or in group chats.

• Team empowerment - Your team can manage availability, submit time-off requests, and collaborate on shift trades.

• One-click scheduling - Build your entire work schedule in one click with Auto Scheduling.

• Confident shift coverage - Receive shift confirmations from employees and be notified immediately of swaps and drops.

• Share schedules - Publish the schedule and your whole team is instantly notified of their shifts.

• Labor forecasting - Easy-to-use labor tools help you manage your labor budget efficiently.

• Control overtime costs - Get overtime alerts and labor reporting to make managing labor costs easier.

• Schedule enforcement - Limit clock ins to shifts and locations to ensure that everyone is where they need to be at the right time.

• Payroll integration - Import your timesheets to quickly and accurately process payroll.

• Labor reports - Use labor distribution to manage costs and forecast for the future.

Terms of use: https://wheniwork.com/terms
Privacy policy: https://wheniwork.com/privacy

Ratings and reviews

In the beginning, this app was great. Now, when I try to sign in, it keeps closing before I can do anything. If this apo was not for my job, I would simply uninstall it and find another. Please don't say send another email. Just send this email to whoever it should go to and fix the app so it will stop closing before I am able to do anything. The whole purpose was to be able to communicate with the team without having to make multiple phone calls or text messages to relay information.

This is ABSOLUTELY the best work app I have ever used! A previous job used UKG, and that was the worst app ever! It always had issues with signing in and passwords. It was horrible! I actually RECOMMEND any and ALL Companies to switch over to this! There is No confusion, it is extremely easy and you do Not have to change passwords every other day or anything! Just download the app to your phone, make sure you get the invite from your employers, and that's it!! Thank you for making a Great App!!

I had this for a week for my new job and it was great. Push notifications came on time and I could see all the info I needed. It stopped working for a little bit, so I un- and re-installed it. It still works, but now it alerts me via text, not push notification, which is really annoying and there's no way to change the settings. Your options for notifications are "phone" or (I'm assuming) "email," which also would be annoying.

What's new

With our latest release we have fixed bugs reported by our users around shift confirmation, and errors appearing on the schedule. Along with bug fixes we continue to make improvements to our backend to ensure we use the most up to date technology in our app. If you have suggestions or encounter any issues please contact our support team at [e-mail].