Spend time with a Personal Assistant that's in your hand, not your face!
ContractorsPA is the ideal mobile companion for contractors, free-lancers, project managers, anyone who requires a robust, easily managed solution to track the time and expenses involved in any Project.
Screens are easy to read; keystroking is minimized. You can literally tap your way to creating and saving data. A Time-based Allocation [a 'block' of time worked, in hours] can require just two taps: one to create the basic data record, another to save it.
Time-based Categories describe how your time was spent, eg, Research or Programming. A Time-based Allocation requires a Project, the date, the relevant Category and amount of time spent. Time derives from an Hour+Minute spinner or directly from the Punch Clock.
ContractorsPA provides fully customizable lists for your Projects. Build different Time- and Expense-based Categories for each of your Projects.
Import Industry-Specific Categories
Import industry-specific sets of commonly-used Categories by sector (eg, Architect, Plumber, Painter) to supplement the default Time- and Expense-based Categories that accompany ContractorsPA.
Need more? Create an unlimited number of Categories that describe exactly how you work - and attach them to any specific Project to create customized Time- and Expense-based lists for that Project.
Invoices are generated and embedded in an email or sent as an ASCII/text file. Export your data via an ASCII/tab-delimited file which can be imported into other applications, eg, Excel or Google Sheets.
The Reports screen provides four views: All, 1 Week, 4 Weeks and Custom. You can switch between Time and Expenses. Or view either in a Summary mode - all in a single screen.
The scrolling data tables can hold many rows of data. Limit the rows to a single Client and/or Project with the Filtering feature, available on the Time, Expense and Report screens. Filtering is especially helpful when you have a Client with numerous Projects.
Settings & Preferences
Default settings include your Hourly Billing Rate (HBR), which each new Client inherits - and passes onto its individual, underlying Projects. The number of Client+Project relationships is unlimited - and HBRs can be different between your various Projects and Clients. You are NOT locked into a single HBR anywhere in CPA.
The spinner for Time allocations can be configured to various Minute-based increments. The Billing Rate Factor (BRF) adjusts the HBR for a particular Allocation on an 'as needed' basis, eg, set the BRF to 2.0 for overtime work; or to 0.50 if you charge half-rate for travel to/from the job.
The No Charge setting tracks the time but does not charge your Client. The Issue Credit feature generates a refund.
You can assign a Minimum Charge, in Hours+Minutes, for any Project. This becomes the default amount of time spent for any new Time-based Allocation of that Project.
The number of allocations, Time- or Expense-based, is unlimited.
Double-billing is prevented through generated Invoice numbers; in effect, you cannot re-bill an already-Invoiced Allocation. Invoices can be removed if you need to re-Invoice Allocations.
Metrics are provided for each Client and Project: # of Allocations (Time- and Expense-based), total Allocations, Allocations Invoiced and Allocations to-be-Invoiced.
ContractorsPA works effectively with fee-based or 'turn-key' projects. For these fixed-fee jobs, track your hours to determine how much you are actually making, when you are over budget and how many hours remain to fulfill the fee-based obligation.
Extensive help includes practical discussions in the About section, detailed Help topics and a quick-read Glossary. Help is replicated online, as well.
It's time you cut the scraps out with ContractorsPA, the mobile Personal Assistant that works like you and never forgets what you've done.