PocketReceipt: Receipt Scanner

PocketReceipt

In-app purchases

About this app

PocketReceipt is the free AI-powered receipt scanner and expense tracker built for UK sole traders, freelancers, and self-employed professionals. Track business expenses, log mileage at HMRC approved rates, and export organised records for your Self Assessment tax return.

Whether you're a plumber, electrician, delivery driver, hairdresser, or any self-employed worker in the UK, PocketReceipt helps you keep HMRC-ready records without spreadsheets or shoeboxes.

AI RECEIPT SCANNER
Snap a photo of any receipt. AI extracts the store name, total amount, date, VAT breakdown, and expense category automatically. Smart warnings flag duplicate receipts, capital items over £1,000, and missing VAT details before you save. Every expense is categorised to the correct HMRC Self Assessment SA103F box.

MILEAGE TRACKER
Log business miles with GPS tracking or manual entry. HMRC approved mileage rates (45p per mile for the first 10,000 miles, then 25p) are calculated automatically. Track mileage per vehicle and choose between AMAP simplified expenses or actual cost method. Export a complete mileage log for your accountant.

CIS CONSTRUCTION SUPPORT
Built for subcontractors and tradespeople in the Construction Industry Scheme. Track CIS deductions at 20%, 30%, or gross payment rates. Monitor your running CIS balance against your tax bill. Track materials, tools, PPE, and mileage to site.

TAX FORECAST
See a real-time estimate of your Income Tax and National Insurance bill based on current HMRC rates and thresholds. Watch how each new expense reduces your tax liability.

ACCOUNTANT DASHBOARD
Share your records with your accountant via a secure 6-digit linking code. Your accountant sees your receipts, mileage, and quarterly data on a dedicated web dashboard. They can correct categories, request documents, and review your quarters — no emails, no spreadsheets. Linked clients get unlimited receipt scans at no extra cost.

EXPORT TO YOUR ACCOUNTING SOFTWARE
Export receipts and mileage formatted for 10 platforms: Xero, FreeAgent, QuickBooks, Sage, KashFlow, Clear Books, IRIS, Zoho Books, Wave, and QuickFile. Plus generic CSV and PDF reports categorised to SA103F boxes with quarterly breakdowns.

VAT SUPPORT
Track VAT on every receipt. Supports standard rate (20%), reduced rate (5%), and zero-rated items. VAT receipt confirmation following HMRC Notice 700/22. Compatible with both Standard and Flat Rate VAT schemes.

PRIVACY AND SECURITY
Your data stays on your device by default. Optional cloud backup uses end-to-end encryption. UK GDPR compliant and ICO registered. We never sell your data or share it with third parties.

FREE — NO CREDIT CARD REQUIRED
• 10 AI receipt scans per month
• Unlimited manual entry
• Unlimited mileage tracking
• Smart warnings and data quality checks
• Tax forecast with current HMRC rates
• CSV and PDF export

OPTIONAL PAID PLANS
• Essential: 50 scans/month + cloud backup
• Professional: 200 scans/month + image backup + priority support

Built in the UK, for UK sole traders. PocketReceipt is a record-keeping and export tool — it does not submit tax returns to HMRC.

Website: https://pocketreceipt.co.uk
Email: [e-mail]
Privacy Policy: https://sites.google.com/view/pocketreceipt-legal/privacy-policy
Terms of Service: https://sites.google.com/view/pocketreceipt-legal/terms-of-service

What’s new

• Clearer, calmer wording across the home screen, hero card, and scan-limit messages.
• A new milestone note after your fourth receipt of the period.
• Mileage now clearly shows how each journey reduces your tax bill.
• A gentle reminder if you have not logged a receipt for a few days.
• A short notice about upcoming UK tax-reporting changes for sole traders.
• Stability and performance improvements.