Acubiz One

Visma Acubiz A/S

In-app purchases

About this app

The number one tool for managing employee expenses, mileage and hours!

Acubiz One is an all-in one app for expense management that enables fast and easy:
• Registration and management of cash and credit card expenses
• Digital mileage book: Tracking of mileage automatically (GPS) or manually
• Time registration such as hours, holiday and absence
• Travel allowance
• Reporting
• Approval flow between employees, managers and the finance department if configured

Acubiz One will ensure a complete yet simple overview of your expenses such as unprocessed transactions, unsettled expenses, transaction history and approval status.

Expenses can be handled as single transactions or consolidated in expense reports. All expenses are quickly transferred to accounting in any finance and salary system.

Acubiz One also allows you to customize the dashboard and navigation to match your exact needs and preferences. You can for example add shortcuts to frequently used transactions types.

Experience easier administration, documentation and greater transparency from day one for both employees and approvers when using Acubiz One.

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Don't have access to Acubiz Corporate or Small Business? No worries, download Acubiz One and sign up for Acubiz Professional right away FOR FREE – incl. 5 transactions/drives per month. Unlimited use is only EUR 0,99 per month.

Ratings and reviews

After switching to Acubiz, the time used for reporting and accepting travel expenses has increased a lot. The UI is not intuitive, data is hidden. Even though this is a system for managing travel expenses, the concept of a travel expense report is poorly supported and you need to work with individual expenses. The worst thing is a bug: even if fields look like they are filled, they are not. There is no readable error message when submitting and I need to go to the web UI to see what's going on.

The app asked me for a review, so here goes. In short I would strongly recommend everyone to look elsewhere if their intent is to manage travel expenses. The app is OK, albeit slow and with some annoying bugs, for general expenses that happen infrequently and where there is no shared information between any two transactions. Since my company switched to this app for travel expense management, I have at least doubled the time spend processing expenses. What used to take no more than 20-30 minutes on a busy week now takes at least twice that if everything works out as it should. When it doesn't, which also happens a lot, it requires at least one e-mail to the accounting department to have them manually fix something the app handles incorrectly or doesn't support. Maybe it's my company's fault for choosing an app that is not suited to the task, but this app is not designed to handle traveling expenses. In a travel expenses app, the basic activity would be "register expenses incurred during a trip", while in this app it is simply "register an expense". Since a trip usually has more than one item to expense, this fundamental design flaw in the app means that information such as "which customer to bill the expense to", "where did you go" and similar information which is identical for everything on the entire trip must be input for every single expense instead of only once. If the costs should be split among multiple customers the split must also be done for every single expense. There is no way to register a split for an entire trip, since the app has no concept of "trip". This is frustrating, increases non-billable time spent on registering travel expenses, and increases the chance of errors due to typos. The app is also slow and has quite a few annoying bugs, such as one form with a field that is required but not marked as such. If that field is not filled out the app deletes everything on the form without warning.

Company expenses made simple, excellent app and great process.

What's new

● Registrations in WTR will no longer be merged when dimensions match
● Zip code are now included in search result in Mileage
● Cash and Card tabs for Expenses are now more visible
● Create new account link removed from the app due to Apple policy updates
● Improved Pool car selection
● Bugfixes