CAREOPS.AI - Home Health CRM

CareopsAI Tech

About this app

CAREOPS.AI is the only AI-powered CRM platform built specifically to connect your entire home health workflow—from marketers bringing in referrals to intake coordinators processing them, to clinicians walking into admission visits.

STOP LOSING REFERRALS TO SLOW PROCESSING
34% of home health start-of-care visits are delayed. Over 50% of those delays are purely administrative bottlenecks (JAMDA, 2022). That means patients wait, referring partners lose confidence, and revenue walks out the door to competitors who respond faster.

CAREOPS.AI solves the "referral-to-admission" gap. Process 2x more referrals without adding headcount or forcing your staff to work overtime.

PROVEN RESULTS
Since launching in June 2025, agencies using CAREOPS.AI have documented:
★ 30-90 minutes saved per referral
★ 50-70% faster clinical reviews
★ 25% reduction in intake headcount
★ 10% more weekly marketing rounds
★ 10-20% census growth in 6 months
★ Labor cost savings of $60k-$180k annually
Real agencies. Real ROI. No theoretical numbers.

HOW IT WORKS

FOR INTAKE COORDINATORS
Stop hunting through 50-page PDFs and toggling between portals.
☆ AI Extraction: We pull 130+ data points (demographics, payor, meds, H&P) in seconds.
☆ Instant Verification: Automatic Medicare eligibility checks in real-time.
☆ Workflow Control: Kanban and list views track every referral from "New" to ""Admit.""
☆ Automated Assignment: Referrals routed instantly based on payor, clinical needs, and location.
☆ Compliance: Complete audit trails for every action.
What used to take 90 minutes of manual data entry now takes 5-10 minutes of actual clinical review.

FOR MARKETERS & LIAISONS
Get tools that actually work in the field.
☆ Interactive Map: Visualize 7 million+ potential referral sources across the USA.
☆ Route Optimization: Plan field visits to maximize face-time with high-value partners.
☆ Proof of Visit: RoundPic captures GPS-verified photos of facility visits.
☆ Performance Tracking: See your volume, conversion rates, and trends instantly.
☆ Speed: Respond to referral sources in 15 minutes, not 2 hours.

FOR ADMITTING CLINICIANS
Don't walk into a patient's home unprepared.
☆ Audio Summaries: Listen to comprehensive referral summaries while driving to the visit.
☆ Smart Search: Find any specific patient detail across all documents in seconds.
☆ Mobile Access: Full review capabilities on iOS and Android.
☆ Instant Updates: Update status and add notes from anywhere.

FOR ADMINISTRATORS
Data-driven decision making.
☆ Real-Time Analytics: Monitor intake performance and conversion rates live.
☆ CMS Compliance: Generate exportable Non-Admit Reports in under 2 minutes.
☆ ROI Tracking: Visualize labor cost reductions and census growth.
☆ Scale: Grow your agency without linear headcount growth.
☆ Security: Fully HIPAA-compliant platform (BAA available).

KEY DIFFERENTIATION
Unlike generic CRMs, CAREOPS.AI was built by people who have lived your pain. We are the only platform that unifies marketers, intake coordinators, and clinicians in a single intelligent workflow. No scattered emails, no sticky notes.

Our AI comprehends complex medical information—reading 130+ data points in 63 seconds versus the industry average of 60-90 minutes.

WHO WE SERVE
★ Small Agencies: 100-300 referrals/month
★ Medium Agencies: 300-2,000 referrals/month
★ Large Agencies: 2,000+ referrals/month

Download CAREOPS.AI today. Stop administrative delays and start growing your census.

What’s new

Thank you for choosing CAREOPSAI. We’re committed to optimizing your day-to-day operations—from intake through admission and beyond—so you can care deeply for patients while working efficiently.

Regular updates keep the app running at its best. For seamless upgrades, turn on Google Play Store › Settings › Network preferences › Auto-update apps.

What’s New
• General performance enhancements
• Minor bug fixes and stability upgrades