BoothMaven

HexaFair

About this app

BoothMaven — The Complete Booth Platform for Exhibitors Who Mean Business.
You're spending $50,000 on a conference or event. Don't walk away with a spreadsheet nobody follows up. BoothMaven connects your physical booth or exhibition stall to your digital pipeline — across three layers no other app combines.
OFFLINE → ONLINE: CONTACTS Every person you meet at your booth becomes a clean, scored CRM contact — automatically.
Scan any event badge or QR code in under 2 seconds. Snap a business card and our OCR reads every field, in any language. Enter contacts manually for hallway conversations away from your stall. Works fully offline — venue WiFi failure won't cost you a single lead. Every contact is deduplicated, enriched via Apollo.io with company size and LinkedIn data, auto-qualified with your custom scoring questions, and synced to HubSpot or Salesforce before you leave the event floor.
Add voice notes, text notes, and unlimited contact notes while the conversation is still fresh. Capture a photo with your visitor and share it as a story — the follow-up they'll actually remember.
OFFLINE → ONLINE: CONTENT Every piece of content at your booth becomes a tracked buyer signal.
Place a BoothMaven QR sticker on any product display, brochure rack, or equipment at your exhibition stall. Visitors scan with their own phone camera — no app needed. You see exactly who viewed your demo video, downloaded your spec sheet, or opened your pricing page. Every content signal attaches to the visitor's contact record and syncs to your CRM as an Activity. Know who's interested — and what they're interested in — before your first follow-up call.
No competitor does this. It is BoothMaven's exclusive capability.
OFFLINE → ONLINE: MEETINGS Turn every booth conversation into a confirmed calendar entry — before, during, and after the event.
Before the conference: upload your target account list, send personalised meeting invitations, and walk onto the floor with 30–40% of your daily meeting target already confirmed.
At the booth: tap Book Meeting mid-conversation. The prospect receives a confirmation in 45 seconds — before they've walked away from your stall.
On LinkedIn: share your public booth booking link before the event. High-intent buyers self-schedule. Self-booked meetings have the lowest no-show rate of any meeting type.
Every meeting outcome — Completed, Rescheduled, or No-Show — syncs to your CRM with notes attached.
WHY TEAMS CHOOSE BOOTHMAVEN
✔ Universal badge and QR scanner — works at any event or conference
✔ Business card OCR — no manual typing, any language
✔ Fully offline — zero lead loss on busy event floors
✔ Lead scoring and qualifying questions — know who to call first
✔ Apollo.io enrichment — full contact profiles, automatically
✔ Content QR stickers — track which visitors engaged with what
✔ On-spot meeting booking — commitment made at peak interest
✔ Pre-event scheduler and booth booking link — own the full meeting funnel
✔ Digital card and microsite sharing — instant, branded follow-through
✔ CRM sync — HubSpot and Salesforce, no spreadsheets
GET STARTED FREE Any exhibitor can register and explore plans — including a single-event option — at boothmaven.com/pricing. Monthly plans from $49. No long contracts. No per-event rental fees.
Built for exhibitors, conference booth teams, event sales reps, B2B marketers, expo stall managers, and sales directors who need to capture contacts, share content, and book meetings — at every event, every time.
BoothMaven — Offline to Online. Contacts. Content. Meetings.