Klinicare Locum

Coconut Code (Pty) Ltd

About this app

Klinicare Locum is a complete workforce management platform for Klinicare Group (Pty) Ltd. Whether you're a pharmacy manager needing to fill shifts or a locum pharmacist looking for work, Klinicare Locum connects you right away.

For Pharmacy Managers and Admins:
• Post open shifts and send booking requests directly to available locum pharmacists and assistants.
• View real-time availability calendars to find the right cover quickly.
• Manage multiple branches from a single dashboard.
• Track and approve timesheets digitally; no more paper forms.
• Send shift requests via WhatsApp and in-app notifications.
• Transfer or hand over shifts with built-in partial handover support.
• Access a full log of all booking and staffing activity.
• Export weekly timesheet reports through automated email.
• Create user accounts; everything is handled internally, and registered staff of the company can access the system. No external users can create accounts.

For Locum Pharmacists and Assistants:
• Browse and accept available shifts that fit your schedule.
• Set your availability so managers know when you are free.
• Submit digital timesheets with start and end times along with break details.
• Receive instant push notifications for new shift requests.
• View your booking history and upcoming confirmed shifts.
• Track your hours and earnings in one place.
• You need to be added by Admin to access the platform.

Smart Scheduling:
• Hourly calendar view to spot conflicts and double bookings.
• Multi-day coverage booking for extended leave periods.
• Recurring shift support for regular weekly cover.
• Automatic conflict detection to prevent scheduling errors.

Timesheet Management:
• Digital timesheet submission and approval workflow.
• Weekly automated email summaries for branch managers.
• Separate tracking for permanent staff and locum workers.
• Recording of lunch breaks and extra shifts.
• Export-ready data for payroll processing.

Stay Connected:
• Real-time push notifications for new bookings, approvals, and updates.
• In-app notification inbox so nothing gets missed.
• WhatsApp integration for instant delivery of shift requests.
• Automated email reminders for pending timesheets.

Secure and Private:
• Role-based access control for Admin, Pharmacist, and Assistant.
• Encrypted data storage for security.
• POPIA-compliant data handling.
• Comprehensive privacy policy.

Multi-Branch Support:
• Manage staffing across all your pharmacy branches.
• Assign branch managers with delegated access.
• Track and report timesheets specific to each branch.

Klinicare Locum is designed and developed by Coconut Code (Pty) Ltd for Klinicare Group (Pty) Ltd. Simplify your locum staffing, reduce paperwork, and keep your pharmacies running smoothly.

What’s new

- Timesheet Approval and Rejection can be undone
- Cancellation of Pending Requests
- Admin and RP can now view locums and request locums without restrictions