Stagepilot

yellop GmbH

About this app

Stagepilot is the professional production platform for festivals, concerts, and live events. From the first artist introduction to the last shuttle after the show, Stagepilot consolidates all aspects of your event production into a single, user-friendly app.

WHY STAGEPILOT? Production teams often juggle Excel spreadsheets, WhatsApp groups, PDF riders, and countless emails. Stagepilot replaces all of that with a central system where your entire team collaborates in real time—whether it's production management, stage management, shuttle drivers, or on-site crew.

FEATURES AT A GLANCE

• Artist & Slot Management: Manage all acts, performance times, and stage assignments. Includes a zoomable timetable view across multiple stages, dressing rooms, and tour bus parking spaces.

• Rider Management with AI Import: Upload PDF riders and have them automatically analyzed by AI. Create packing lists, print labels on Brother QL label printers, and keep track of packing status at all times.

• Real-time shuttle coordination: Requests, acceptances, status updates, and live views for drivers and management. Includes vehicle management, capacity planning, and splitting logic for large groups.

• Dressing rooms, stages, and tour bus parking: Resource planning with visual occupancy and A4 door sign export as a PDF.

• Team chat: WhatsApp-like chat with direct, group, and team conversations. With @-mentions for artists, slots, and more.

• News & push notifications: Important information reaches your team instantly—including emergency alerts that come through even when "Do Not Disturb" is enabled.

• Task management: Personal and global tasks with clearly defined responsibilities.

• Documents & contacts: Central repository for contracts, plans, and contacts—with visibility rules per role.


• Modular Dashboard: Customize your overview with drag-and-drop functionality to perfectly suit your needs.

• Roles & Permissions: Four predefined roles: Admin, Management, Staff, and Shuttle Driver. Precisely control who sees which areas for each event.

SECURITY & DATA PROTECTION: • Face ID / Touch ID for app launch • Encrypted data transmission • GDPR compliant, servers located in the EU • Data processing agreement (DPA) can be signed directly in the app • Granular permission management per event and module

WHO IS STAGEPILOT FOR? Festival organizers, concert agencies, tour production companies, booking agencies, stage management teams, and anyone who professionally organizes live events – from club shows to multi-day open-air festivals.

MULTILINGUAL: Available in German and English. Dark and light modes included.