AmbaNotes

Teknik Informatika: Poltek Harber

About this app

AmbaNotes - AI-Powered Secretariat and Document Archiving Solution

AmbaNotes is a professional mobile application designed to digitize, manage, and archive secretariat correspondence using advanced Artificial Intelligence (AI) technology. This application is suitable for organizations, corporations, foundations, places of worship, or institutions aiming to transition from manual administrative operations to a secure, automated, and structured digital system.

Integrating Google Drive cloud storage with backend AI processing, AmbaNotes streamlines the entire correspondence workflow—from scanning physical documents to automatically generating official assignment letters.

Key Features of AmbaNotes:

1. Integrated Document Digitization and OCR
- Intelligent Scanning: Convert physical papers into digital documents using Google ML Kit Document Scanner with automated edge detection and cropping.
- Flexible Uploading: Supports JPG, PNG, and PDF file formats directly from your device storage.
- Optical Character Recognition (OCR): Automatically extracts text from uploaded images for quick querying and database indexing.

2. Smart Artificial Intelligence (AmbaAI)
- Automatic Document Classification: Instantly categorizes documents into Letters, Invitations, Contracts, or Reports.
- Automated Document Summaries: Generates concise summaries of each document to provide key insights without requiring manual reading of the entire text.
- Contextual and Global Chat: Engage with an interactive chatbot to inquire about specific document details or retrieve information across all organization archives.
- Semantic Search: Retrieve files based on conceptual meaning rather than exact keyword matches.
- AI Disposition Suggestion: Analyzes correspondence content to suggest the most relevant department for document routing.

3. Analytics and Workload Forecasting
- Insight Dashboard: Offers professional visual analytics regarding incoming and outgoing document volumes.
- Workload Prediction: Forecasts administrative workload trends for the next 3 months using linear regression of data.
- Keyword and Activity Insights: Evaluates peak activity times and visualizes frequently recurring administrative keywords.

4. Automated Document Generator
- Assignment Letter Generator: Instantly drafts official PDF assignment letters by pulling reference details from incoming invitations.
- Dynamic Assets: Automatically attaches authorized digital signatures and official department letterheads based on the designated sender.

5. Secure Cloud Synchronization
- Google Drive Integration: Backs up and secures all organization files automatically to Google Drive cloud storage.
- Role-Based Access Control: Controls archive visibility and administrative permissions between Owners and division Staff.
- Cybersecurity Alerts: Prompts security notifications when critical documents are not yet backed up to cloud storage.

User Roles and Access:
- Organization Owner: Retains full administrative control over document routing, department structures, user invitations, and corporate assets (letterheads and signatures).
- Department Staff: Authorized to process files, view documents assigned to their specific division, and draft assignment letters from referenced invitations.

Upgrade your administrative operations. Eliminate the risk of losing physical files and establish a secure, organized, and smart archiving framework. Download AmbaNotes today to manage your secretariat professionally.

What’s new

The initial release of Ambanotes version 1.0.0+2 introduces the foundation of our authentication system, AI-driven administrative analytics, and general application stability improvements.