ClubEvent

Imhotek UK Ltd

About this app

ClubEvent is designed to help you manage your club – to organise events and manage members and communications.

Event Management
ClubEvent has been designed to facilitate the many ways that clubs arrange and run events. We recognise that each club has its own wrinkles and preferences, and we aim to offer something that is better that what you use at the moment, whilst costing less!

ClubEvent enables anyone to easily create and manage events; from competitions with hundreds of participants, regular club meetings, committee meetings, right down to a trip to the pub with some friends.

Anything that brings people together, virtually or physically, can make use of ClubEvent. No more trawling 10 different places to discover who is coming to tonights practice session, and what they told you.

Membership & Communications
ClubEvent can manage your user subscriptions and provides easy ways for you to communicate with your members, and for them to communicate with each other.

Events
Events are created within a club. Clubs are managed using a mobile app. The same functionality can be accessed through any web browser. Your Admins can create and manage events. Your participants/members can use the same app to interact with events or they can be invited/updated via email messages.

There is also an "Events" web page that can be embedded in your club website, or used standalone. This displays a list of upcoming events and, if ticketed, allow people to book tickets for those events.

Contacts & Members
A club can have a list of contacts & members. Invitation only events use this list for invitations. Contacts can be imported from a spreadsheet or from your phone's contact list. The contacts list is "part of the club" and is shared between Club Administrators.
Members are those people that subscribe to a Club membership plan.

Tags
You can tag contacts with anything "senior/junior", "A team/B team", "flute/violin/brass". This makes it easy to pick people to invite to an event, or send a message to

Events
- Create an Invitation event; invite a selection of contacts to an event - they can then accept or decline events, either through the app or by email.
- Create a ticketed event; tickets can be free or paid; we use Stripe as a payment provider, or you can collect payment via bank tranfer, cash, etc.

Some features of events:
- People will receive appropriate reminders; through the app or via email.
- Publish event to ical and web feeds
- Link to addtional documents (web links) - a web page, a PDF 'prospectus' document, map etc.
- Display addtional organiser information
- Set both 'open' and 'close' dates, to define the period that people can accept invitations or obtain tickets
- Set reminder schedule for to invitees; reminding them to accept/decline
- Set reminder schedule for attendees; reminding them about the event
- Easily send update messages to attendees; informing them of any event changes
- Hold ticketed events
- Attendees can obtain one or more tickets
- Create different custom ticket types (e.g. Adult, Child)
- Collect custom information for each ticket purchased
- Hold paid events (Club/Pro accounts only)
- Each ticket type can be priced

Web and iCal feeds
Club Event offers the ability to display your events in a calender, using an iCal feed URL and also has a web interface to allow events to be viewed, joined and/or tickets purchased.

Communication with attendees
Attendees are contacted with invites, updates and reminders via email. If they also have the app installed, they will receive in-app notifications.

Cheaper than EventBrite, more flexible than Teamer.
We are proud to have users in clubs: Archery, Rowing, Netball, Rugby, Tennis, Paddleboarding, Book groups, Morris dancers, and many others....Join us!

What's new

Changes to a few membership functions