Tracks App: Dispatch Safely

Lexie Jones

About this app

Tracks is the field operations app for energy, trucking, and heavy industry crews. Create bills of lading, work tickets, equipment inspections, and safety forms right from your phone - signed, photographed, and in the office's hands before you leave the site.

Built for drivers, operators, foremen, and shop and office staff who are tired of carrier packets, carbon copies, and paperwork that goes missing between the lease and the invoice.

BILLS OF LADING
- Create a bill of lading with loads, origins, destinations, units, and trailers
- Attach permits, loading and offloading photos, and supporting documents
- Capture signatures on site and generate a BOL PDF you can share
- Track GST, permits, invoice status, and BOL numbers
- Search your full bill of lading history by date, status, or driver
- Open bills you have already loaded even when you lose signal

WORK TICKETS AND WORK ORDERS
- Log labor entries, hours, and rates with running subtotals
- Record customer details, PO and AFE numbers
- Add parts used and work completed on work orders
- Collect customer signatures before you leave site
- Save a draft and finish the ticket when you have a minute

EQUIPMENT INSPECTIONS
- Truck pre-service and maintenance inspections
- Trailer maintenance inspections
- Heavy equipment inspections covering outside machine, inside cab, and engine
- Daily equipment checks, shop inspections, and office inspections
- Flag deficiencies with comments and photos so the shop sees them first

SAFETY AND COMPLIANCE
- Tailgate safety meetings with attendee signatures
- Field Level Hazard Assessments (FLHA)
- Hazard ID forms and incident reports
- A safety documents library your crew can pull up anywhere
- Certifications with expiry dates and downloadable certificates

DISPATCH
- Dispatch assignments, trucks, trailers, and equipment
- Permits and dispatch contacts in one place
- See what you are assigned to without making a phone call

TASKS AND NOTIFICATIONS
- Assigned tasks and reminders for your crew
- Push notifications so nothing sits until Monday

WHY CREWS USE TRACKS
Every form is a real record, not a photo of a page. Signatures, photos, and PDFs attach to the job and land in the office ready for review and invoicing. Safety forms and equipment inspections build a compliance trail you can hand to a customer or a regulator without digging through a filing cabinet.

WHY OFFICES USE TRACKS
Search and filter submissions by date, spot drafts before they stall, mark bills of lading as invoiced, and export what you need for billing and reporting. Less chasing paperwork, faster invoicing, and a defensible record when someone asks for proof.

BUILT FOR THE WAY FIELD WORK ACTUALLY HAPPENS
Simple, mobile-friendly forms that mirror the job in front of you. Camera capture for permits and shipping documents. Signature capture built in. Reminders and tasks you can assign to users. A customizable, user-friendly interface that speaks the language of the yard, the shop, and the road.

SECURITY AND ACCESS
Tracks prioritizes the protection of your data and follows industry standards for storage and transmission. Access is scoped by company and by role, so every team sees only what it should. Sign-in is email-first with short-lived one-time verification codes.

Tracks is an operations platform for energy services, oilfield hauling, trucking, construction, and heavy industry. If your day runs on bills of lading, field tickets, equipment inspections, and safety forms, Tracks turns that paperwork into clean data the office can trust and bill from.

Tracks requires an account provided by your employer.