The K3Guard System is an integrated operational platform to help companies, outsourcing vendors, and field teams manage their workforce and work activities in one application.
Employees can view schedules, record attendance, perform tasks, send documentation, receive information, and view personal data according to access rights.
Features for each user may vary based on company, vendor, department, position, branch, and administrator-activated services.
KEY FEATURES
PRESENCE AND WORK SCHEDULE
• Attendance using photos and GPS.
• Facial and liveness verification according to company policy.
• Work schedule, shift, and attendance history.
• Request for leave, sick leave, and official leave.
• Request for shift changes or swaps.
• Approval of replacement employees prior to final administrative decision.
DIGITAL PATROL
• Patrol schedules and sessions by branch.
• QR scanning at patrol points.
• Sequential point inspections.
• Documentation of photos, locations, and times.
• Patrol progress and history.
• Validation of session completion through the system.
SECURITY AND FIELD ACTIVITIES
• Incident documentation with descriptions and photos.
• Violation information and warning letters.
• Emergency button to send quick notifications.
• Validation of work location radius.
• Detection of false location indications and root devices.
• Session management and device usage policies.
FIRE EXTINGUISHER, BRIEFING, AND COACHING
• Inspection of fire extinguishers available at branches.
• Monthly inspection reminders.
• Safety briefing documentation.
• Training and training agendas.
• Attendance recording using photos and locations.
CLEANING SERVICE AND DRIVERS
• Cleaning task lists and work points.
• Assignment orders and job progress records.
• Driver schedules and travel details.
• Vehicle inspections.
• Documentation of field task completion.
WORK AREA ADMINISTRATION
Depending on the services activated, K3Guard also supports:
• Guest check-in and check-out data.
• Vehicle and traffic data.
• Goods check-in and check-out data.
• QR scanning of goods and mail.
• Management of incoming and outgoing mail.
• News, announcements, and company information.
TEAM COMMUNICATION
• Chat, photos, and voice notes.
• Group video calls depending on access rights.
• Push-to-Talk or walkie-talkie communication.
• Communication channels based on region.
• Notifications about schedules, patrols, tasks, applications, and emergencies.
EMPLOYEE PROFILE AND BENEFITS
Employees can view company-provided information, such as:
• Employee profile and status.
• Membership card validity and remaining leave.
• KPIs and attendance history.
• Pay slips, overtime, and allowances.
• BPJS Kesehatan and BPJS Ketenagakerjaan.
• DPLK and other benefits.
Benefit data availability depends on company services.
DEVICE PERMISSIONS
The camera is used for attendance, facial verification, task documentation, patrols, inspections, and QR scanning.
Location is used for attendance validation, patrols, coaching, and field assignments. Background location is only used when necessary while the user is on duty and in accordance with company policy.
The microphone is used for voice notes and Push-to-Talk communication when the feature is running.
Notifications are used for reminders about schedules, patrols, tasks, submissions, emergencies, and important information.
Storage and media are used to select, upload, save, or download work documents.
Each permission is used to support the associated application function. K3Guard is not designed for covert monitoring. Use of features is subject to user consent, device settings, account access rights, and company policies.
K3Guard helps companies build more organized, documented, and connected work processes between employees, coordinators, administrators, and management.
K3Guard System
An integrated platform for managing the workforce and all field operations.
An integrated platform for managing workforce and all field operations.