KBMS- Kyle Business Management

Zithas Technologies Pvt. Ltd.

About this app

J Kyle Employee & Attendance Management System is a workforce management platform designed for cleaning service operations. The system helps manage attendance, job tracking, payroll preparation, inventory requests, compliance documentation, and operational control in one secure digital environment. Built to replace manual records and reduce payroll disputes, the platform ensures accurate time tracking and improved accountability across job locations.

1. Attendance Management (Clock In / Clock Out)

- Employees clock in and out using system.
- System verifies attendance against assigned job locations.
- missing punches, and site-not-visited scenarios.
- Provides proof of work completion for payroll and invoicing validation.
- Admin can review, approve, or override flagged entries with full audit logs.

2. Inventory Requests

- Employees request cleaning materials (e.g., mops, bleach, supplies) directly from the app.
- Requests are reviewed and approved by admin.
- Approved requests automatically notify suppliers via email.
- Office receives confirmation for invoice tracking.
- Full order history and status tracking available.
(Note: The system does not manage physical stock. It supports on-demand ordering only.)

3. Timesheet & Payroll Support

- Admin approval workflow before payroll export.
- Export-ready data compatible with payroll systems.
- Supports fixed and variable client billing models.
- Helps reduce disputes related to attendance and hours worked.

4. Digital Contract Management

- Upload contracts linked to job locations.
- Digital signature workflow via admin portal.
- Secure storage of signed contracts with timestamps.
- Contract lifecycle tracking (Draft → Sent → Signed).

5. HR & Health & Safety Documentation

- Centralized document repository.
- Upload and manage policies, procedures, and risk assessments.
- Employees can view documents in-app.
- Mandatory “I have read” acknowledgment with timestamp tracking.
- Designed to support compliance requirements.

6. Expense Submission

- Employees can submit expenses (Taxi, Petrol, Materials).
- Receipt photo upload required.
- Admin approval/rejection with remarks.
- Approved expenses included in payroll export.
- Full expense audit history maintained.

7. Flexible Job Handling

- Support for ad-hoc and unplanned jobs.
- Employees can log job references manually.

What’s new

Improvement in some UI Components