Meeting Planner

PROBUS SOFTWARE

About this app

1. Meeting Creation & Types
Internal Meetings: For team discussions, project updates, or internal collaboration.
External Meetings: For client meetings, vendor discussions, or business negotiations.
Offline Meetings: Scheduled at a physical location (conference room, office, event space).
Online Meetings: Integrated with video conferencing platforms like Zoom, Microsoft Teams, or Google Meet.
2. Multiple Member Management
Supports one-on-one or group meetings with multiple participants.
Users can invite, add, or remove attendees as needed.
Role-based access:
Organizer/Admin: Creates and manages meetings.
Attendees: Join, decline, or reschedule meetings.
3. User-Friendly Interface (UI)
Calendar Integration:
View scheduled meetings in a monthly, weekly, or daily format.
Sync with Google Calendar, Outlook, or other scheduling apps.
Agenda Management:
Add meeting topics and discussion points.
Share agenda details before the meeting.
Allow participants to contribute agenda items.
4. Meeting Status & Management
Scheduled: The meeting is confirmed.
Rescheduled: The meeting time or date has been updated.
Admin Declined: The user cancels the meeting.
Accepted: Participants have confirmed their attendance.
Member Canceled: A participant opts out of the meeting.
5. Notifications & Reminders
Automated email or push notifications for:
New meeting invitations.
Meeting reminders (e.g., 30 minutes before).
Status updates (rescheduled, canceled, or accepted).
6. Follow-ups & Action Items
Meeting Summary: Automatically generates notes and key points.
Task Assignments: Assign follow-up tasks to attendees.
Meeting Recording & Minutes: Option to attach meeting recordings for future reference.

What’s new

A versatile scheduling solution that supports both online and offline meetings, enabling seamless coordination between internal team members and external participants. It ensures efficient time management, role-based access control, and conflict-free booking, making meetings more productive and streamlined.