TrackFee

Cloudstier Solutions

About this app

TrackFee is the fastest way for schools, coaching institutes, tuition centres, and NGOs to collect fees. Stop chasing parents on WhatsApp manually — TrackFee automates reminders, accepts online payments, issues digital receipts, and keeps a clean ledger of every rupee collected.

Why Schools Love TrackFee
Cut fee collection time by 70% with automated WhatsApp, SMS, and email reminders
Accept online payments (UPI, card, net banking) via Razorpay — money reaches your bank the next day
Instant WhatsApp/PDF receipts the moment a parent pays
Outstanding fees dashboard — see who owes what, class-wise or student-wise
Works for pre-schools, schools, colleges, coaching centres, and NGOs
Key Features
Student & Parent Management
Add students one by one or bulk import from Excel
Auto-link students to parents by mobile number
Store class, section, admission number, DOB, address, and more in one profile
Search students alphabetically across all classes
Smart Fee Reminders
WhatsApp Business API with Meta-approved templates
SMS fallback for parents without WhatsApp
Pre-due, due-date, and overdue reminder schedules
One-tap "Remind Class" to message every parent with dues instantly
Track message delivery, reads, and clicks
Online Payments
Razorpay integration — UPI, cards, net banking, and wallets
Share payment links through WhatsApp
Real-time webhook for automatic receipt generation
Every payment is matched to the correct student automatically
Fee Structure
Multiple fee components per class (Tuition, Transport, Exam, etc.)
Monthly, quarterly, yearly, or one-time frequencies
Partial payments supported with accurate balance tracking
Receipts & Reports
Auto-generated PDF receipts with school branding
Monthly collection reports, class-wise summaries, overdue lists
Export reports to Excel or PDF
Easy bank reconciliation
Team Management
Invite staff by email with secure links
Roles: Owner, Admin, Staff, Viewer
Branch-level access for multi-campus schools
Audit log of every action
Events
Create school events and collect fees for trips, exams, and annual day programs
Publish registrations and broadcast updates to parents

Track RSVPs in one place
Security & Privacy
Data encrypted in transit (TLS) and at rest
Role-based access control
Parents can request account deletion anytime
Hosted in India, compliant with RBI/PCI-DSS via Razorpay
We never sell your data