Receiptflow: Receipt Scanner

Receiptflow

About this app

Receiptflow is a receipt scanner and expense tracker for UK small businesses, sole traders, accountants and bookkeepers. Snap a photo of a receipt or invoice and Receiptflow extracts the supplier, date, total and VAT automatically, ready to publish to Xero or QuickBooks. No chasing. No typing. No second-guessing.

Built by a UK accountant to end manual receipt data entry.

How it works
1. Scan – photograph a receipt or invoice, or scan a whole batch at once
2. Extract – Receiptflow reads the supplier, date, amount and VAT in seconds
3. Publish – scans sync to your Receiptflow web account, where you publish them straight to Xero or QuickBooks, or export as CSV for any other accounting software

Features
• Receipt scanner and invoice scanner using your phone camera
• Automatic VAT extraction for UK VAT returns
• Batch scanning – process a stack of receipts in one go, in the background
• Native Xero and QuickBooks integration, plus CSV export for other packages
• Forward emailed receipts and invoices to your own unique Receiptflow email address
• Anything that needs a second look is flagged for review, so mistakes don't slip through
• Expense records organised by date, supplier and amount
• Secure storage with data held in the EU

For accountants and bookkeepers
• Give every client their own receipt email address – no app or login needed for them
• Client portal shows what each client has submitted and what is still missing
• Team access with permission controls
• One review dashboard for every client's transactions
• Spend less time chasing clients at month end and less time keying in data

For small businesses and sole traders
• Track expenses yourself, no accountant needed
• Keep every receipt in one place, ready for VAT returns, bookkeeping and year-end
• Snap paper receipts the moment you pay, before they fade or get lost
• Share receipts with your accountant without emailing attachments back and forth

Why Receiptflow?
Keying receipts in by hand is slow and error-prone. Receiptflow turns a paper receipt into clean, categorised expense data in seconds, so your books stay up to date and nothing gets lost at VAT time. Most practices are set up in an afternoon.

Frequently asked questions

Can Receiptflow extract VAT from receipts?
Yes. Receiptflow reads the VAT amount from UK receipts and invoices automatically.

Does Receiptflow work with Xero and QuickBooks?
Yes. Receiptflow integrates natively with Xero and QuickBooks. Receipts you scan in the app sync to your Receiptflow web account, where you publish them in a click. For other accounting software, export as CSV.

Can clients send receipts by email?
Yes. Each client gets a unique email address. Anything forwarded to it is read and added to your review queue automatically.

Do I need an accountant to use Receiptflow?
No. Businesses and sole traders can use Receiptflow on their own. Accountancy practices can also use it to collect receipts from their clients.

Can I scan more than one receipt at a time?
Yes. Batch scanning lets you capture and process multiple receipts and invoices together.

Where is my data stored?
Your data is stored securely in the EU.

Is there a free trial?
Yes. Receiptflow comes with a 14-day free trial, no credit card needed.

Start your free trial and stop typing in receipts. Learn more at receiptflow.co

What’s new

- Improved calendar and date picker screens
- Easier searching in category and supplier pickers
- General UI polish and bug fixes
- Enhance security