SendOff Kenya

Redbarn Labs

About this app

SendOff Kenya is for the small committee that organises a funeral: the Chairperson, the Treasurer, the Secretary and the committee members. It gives them one place for the people, the tasks, the money, the meetings and the updates, from the first phone call to the final account.

WhatsApp is for the conversation. M-Pesa is for the transaction. SendOff Kenya is for the coordination and the record.

ONE EVENT PER FUNERAL
Create the event with the name of the person who has died, the burial date and the place. Invite the committee by email and give each person a role. The wider family and community stay on WhatsApp and never need an account.

A TASK LIST THAT KNOWS FUNERALS
Start from a library of the jobs a Kenyan funeral involves: mortuary and final care, permits and documents, the venue and the grave, transport, catering, the ceremony and the programme. Add the ones that apply, assign each to a member or a named outsider, set a due date, and track progress and blockers.

MONEY THE WHOLE COMMITTEE CAN STAND BEHIND
Record every contribution with how it arrived (M-Pesa, cash, bank transfer or cheque) and its reference. Record pledges separately and mark them off as the money comes in. Record every expense with who was paid and what for. The app works out the agreed budget, money received, outstanding pledges, money spent, the available balance and the funding gap from the records, in Kenyan Shillings, so everyone is looking at the same figures. Pledged money is always shown as pledged and never counted as received.

A RECORD THAT IS NEVER LOST
Every financial record shows who created it and who last changed it. A mistake is corrected or voided with a reason, never deleted. When it is over, a Treasurer signs off the accounts, the Chairperson closes the event, and the record stays, read-only, for every member.

THE DAILY BRIEF
Each day the Secretary prepares a Brief from the event's own records: what was completed, what is in progress, what is blocked, where the money stands and what was decided. Edit it, then share it to WhatsApp as a formatted message, or as a link that opens in any browser without an account and can be switched off at any time.

AN OVERVIEW FOR EACH ROLE
The Chairperson opens to the days until the burial, task counts, blockers, the financial position and the next meeting. The Treasurer opens to the money. The Secretary opens to meetings, decisions and the latest Brief. A member opens to their own tasks.

ALSO
• Meetings, with decisions, actions and attendees
• Announcements, reminders and appeals, written once and shared to WhatsApp
• Contributor privacy: members see the totals, not who gave what, unless the Chairperson opens that up; a contributor who asks to stay anonymous is never named in a Brief or a link
• The Chairperson can adjust what each role may do, for that event only, and can hand the chair to someone else
• Notifications when you are invited, when a task is assigned to you and the day before it is due
• Light and dark mode; every date and time in East Africa Time

SendOff Kenya does not collect or process money. Contributions are sent the way they always have been; the app is where the Treasurer records what came in. It never asks for M-Pesa, card or bank details.

Only the committee needs an account. Sign up with an email address, or continue with Google.

Support: sendoff.co.ke/support
Privacy: sendoff.co.ke/privacy