VisitorFirst: Receptionist App

Ruddersoft

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About this app

Ruddersoft’s VisitorFirst (Visitor Management Application) is a comprehensive mobile application allowing you to automate visitor registration, screening and visitor visibility throughout the workplace. It’s most suitable for tracking visitors at offices, society complexes, schools, libraries, museums and clinics etc.
Some of the key features of our visitor management system are as follows:
• Interactive dashboard
• Mobile and Web user interface
• User role assignments (receptionist, visitor)
• Self service, digital visitor registration and screening
• Book appointments, manage, approve, and cancel appointments
• OTP authentication for visitors
• QR Based Digital ID
• Analytics and reports
• Easy to use
• Easy integrations
• Cybersecurity and
• Free of cost



A visitor management system is very crucial for managing huge influx of visitors on daily basis. It not only enhances the visitor experience but also enables a higher degree of transparency and security at workplace.

Here’s how you benefit from of our visitor management App:
• Automate Visitor appointment and registration.
• Self Check-in/check-out and Contactless Visitor Management.
• Schedule or cancel meetings.
• Alarms and notifications regarding meeting timings.
• Share visitor profile through WhatsApp with QR code.
• Secure premises with QR Code ID cards for visitors.
• Store details of inbound or outgoing assets.
• Easy search and filter.
• Export data in CSV and PDF files.
• Track visitors throughout the premises with RFID technology.
• Keep a digital visitors’ log, say goodbye to spreadsheets and paper dossier.
• Search all visitors between dates.
• Enhance visitor experience with more care and less control.
• Enhance front desk services.
• Reduce costs.


How to use our Visitor Management application?
Our visitor management application comes with interactive, easy to use dashboard. Here is how you can use our application:
For visitors:
1. Open the application on web or mobile application.
2. Choose visitor option.
3. Enter your mobile no. and login with OTP.
4. Create your visitor profile by filling up the details like name, gender, company name, employee id, company location, and mobile no. etc.
5. Manage your appointments and meetings.
6. Keep a digital list of all your visits and meetings.


For receptionists:


1. Open the application on web or use mobile application.
2. Choose Receptionist option.
3. Enter your mobile no. and password.
4. View a list of all the visitors registered for the day.
5. Screen visitors and approve, schedule or cancel meetings.
6. Keep a digital log of visitors.