VanlyGo : Estimate & Invoice

VANLY TRADE MANAGEMENT LTD

In-app purchases

About this app

VanlyGo is a simple, professional invoicing app built for self-employed people, trades, contractors and small businesses who want to spend less time on paperwork and more time getting work done.

Create professional estimates and invoices in minutes, send them by email or WhatsApp, track their progress and keep everything organised from one easy-to-use app.

Create estimates quickly
Build clear, professional estimates using saved customers, products, services and labour items. Reuse saved jobs to speed up repeat work and avoid typing the same information again. Add mileage from your postcode to the job when you need it, and ask for a deposit before the work starts.

Get estimates accepted
Customers can open estimates through a secure link, review the details and accept or decline without needing a VanlyGo account. Accepted estimates can include the customer’s name, agreement and signature. You can preview a deposit invoice before you send it.

Book the visit
Put the job on your calendar and hold the time until the deposit is paid.

Turn estimates into invoices
Convert an accepted estimate into an invoice without starting again. VanlyGo keeps the estimate and invoice linked so your paperwork stays organised.

Professional invoicing
Create invoices with itemised pricing, tax, due dates, business details, bank details and your own logo. Record payments and keep track of what is outstanding, overdue or paid.

Get paid online
Connect your own Stripe account and allow eligible invoices to be paid securely online. Payments go directly to your connected Stripe account.

Know when customers view your documents
See when a customer opens the email or the link, so you know what happened after an estimate or invoice leaves your phone.

Customer management
Keep customer contact details, estimates, invoices and activity together in one place, making it easy to find previous work and create new documents. Call, email, or open the address from the customer.

Items and saved jobs
Save commonly used products, services and labour rates. Create reusable job bundles so frequently quoted work can be added to an estimate or invoice quickly.

Stock tracking with VanlyGo Pro
Track stock quantities, record stock movements and set low-stock alerts for the items you want to monitor.

Invoice reminders
VanlyGo Pro can remind customers about overdue invoices, and send one follow-up if an estimate is still waiting. Repeat an invoice weekly, monthly, or yearly so the next one is ready to send.

Receipts
Scan supplier receipts and keep them ready for your accountant. Included with VanlyGo Pro.

Accountant exports
Export invoice and payment information for a month, quarter, year or custom period and share it with your accountant using CSV or spreadsheet files.

Make documents your own
Add your business logo and create professional documents. VanlyGo Pro includes additional PDF styles, accent colours, custom footers and extra branding options.

VanlyGo is designed to keep business paperwork straightforward.

Customers. Estimates. Invoices. Payments. Done.

What’s new

See when an estimate or invoice was sent, delivered, and opened. You are notified when a customer views the link or downloads the PDF.

Emails are shorter. The link opens the document.

Add a priced extra and carry it onto the invoice. Send a materials list to a supplier from an accepted estimate.

Receipts suggest a supplier, category, and job. Only approved receipts go in the accountant export.

Book the job on your calendar after an estimate is accepted, and add mileage from your postcode.