Velbok

Velbok Systems

About this app

Velbok is the all-in-one tattoo studio management platform for scheduling, client CRM, deposits, digital consent, invoicing, stock, and in-person card payments — so you spend less time on admin and more time tattooing.

Whether you run a solo guest spot, a small team, or a multi-artist shop, Velbok gives studio owners, artists, assistants, and front-desk staff one secure workspace instead of scattered spreadsheets, DMs, and one-off payment links.

SCHEDULING BUILT FOR TATTOOING
• Multi-artist day and week views with per-artist columns
• Colour-coded booking types: consultations, sessions, touch-ups, and more
• Live confirmed status on every appointment
• Quick booking from the schedule with client details and deposit status on each slot
• Service categories and durations tailored to tattoo and piercing workflows
• Team invite and role-based access for artists and assistants

CLIENT CRM & STUDIO OPERATIONS
• Import clients from CSV and keep a searchable client list
• Booking history, conduct notes, VIP flags, and linked customer accounts
• Artist profiles with public bios, contact details, and portal branding
• Stock and supply tracking with supplier links and artist stock requests
• Studio dashboard with an at-a-glance view of your day

CLIENT COMMUNICATION
• Enquiry tickets — clients message your studio from their portal
• Share reference photos and get email updates when your team replies
• Unified in-app chat between staff and customers
• Optional channels for email, SMS, and social inbox (where configured)
• Automated booking confirmations, reminders, deposit prompts, and aftercare emails

PAYMENTS — POWERED BY STRIPE
• Collect deposits at booking with Stripe Checkout links
• Send payment links by email and track paid vs pending on the schedule
• Create invoices with line items, tax, and Stripe pay links
• In-person card payments on Android with Stripe Tap to Pay on supported devices
• Connect Bluetooth card readers for countertop POS
• Stripe Connect onboarding for studio payouts and artist splits
• Automatic paid-status sync — less manual reconciliation

DIGITAL CONSENT & COMPLIANCE
• Branded tattoo and piercing consent forms with e-signatures
• Health screening questions for studio safety and insurance requirements
• Generated PDFs stored with a full audit trail, linked to bookings
• Customisable consent templates per service category

AI STENCIL TOOLS
• Upload reference art and generate transfer-ready line stencils
• AI and basic stencil engines with before-and-after comparison
• Style presets for line work, dotwork, and blackwork workflows
• Download print-ready files to speed up design prep

CUSTOMER PORTAL
Your clients can self-serve online:
• View upcoming bookings and appointment details
• Pay deposits securely through Stripe
• Complete digital consent before their session
• Raise enquiry tickets and chat with the studio
• Manage their account and security settings

BUILT FOR EVERYONE IN THE SHOP
Studio owners — admin control, billing, permissions, and multi-artist overview
Artists — personal schedule, client notes, stencils, and deposit tracking
Front desk — shared calendar, client lookup, and inbox in one place
Clients — a simple portal without needing to install the staff app

SECURITY & PRIVACY
• Secure sign-in and encrypted connections (HTTPS/TLS)
• Role-based permissions so staff only see what they need
• Privacy notice and account deletion options at velbok.com/privacy
• Location and Bluetooth are used only for in-person Stripe payments — not for advertising

REQUIREMENTS
Velbok is professional B2B software for tattoo and piercing studios. A Velbok subscription and studio account are required. Tap to Pay requires a supported Android device and Stripe Terminal setup.

GET STARTED
Visit velbok.com for plans and documentation, or sign in with your existing studio account.

Support: [e-mail]
Website: https://velbok.com
Privacy: https://velbok.com/privacy
Terms: https://velbok.com/terms

What’s new

Sign-in & account security
Authenticator MFA (TOTP) — Staff and customers can enable two-factor authentication witSettings.
Trusted devices — After MFA verification, choose “Remember this device for 60 days” so you are not prompted again on the same browser. You can clear trusted devices from Settings at any time.