WhenWeFree: Free Time Planner

WhenWeApps

In-app purchases

About this app

WhenWeFree isn't a work scheduling app.

It's what happens after your shift ends.

When you work irregular hours — nights, earlies, weekends, rotating rotas — finding time to actually see your friends feels impossible. Everyone's on a different pattern. The group chat becomes 40 messages of "I'm on nights" and "I'm on an early" and nothing ever gets planned.

WhenWeFree fixes that.

Everyone in your group adds the days they're free. WhenWeFree instantly shows you the days you all have off together. Then you make a plan.
That's it.

HOW IT WORKS

Create a group in seconds
Share one invite link with your crew
Everyone taps their free days on a simple calendar
See instantly when your whole group is available
Create a confirmed plan with time, place and RSVP

No spreadsheets. No back-and-forth. No chaos.

THIS IS NOT A ROTA APP

WhenWeFree is not for managers building work schedules. It's not a shift planner, a timesheet tracker, or an employee tool.

It's a free time organiser — built specifically for people whose free time is hard to find.

BUILT FOR PEOPLE ON IRREGULAR SCHEDULES

NHS and healthcare workers
Retail and hospitality staff
Railway and transport workers
Emergency services
Police and fire service
Anyone on a rota, shift pattern, or irregular hours

If your days off are never the same two weeks running, WhenWeFree was built for you.

FREE FEATURES

Group availability calendar — see shared free days at a glance
Instant overlap detection — know immediately when everyone's available
One shareable invite link — get your crew set up in seconds
Confirmed events with time slots, locations and categories
RSVP tracking — see who's coming at a glance
Up to 3 groups, 5 members per group, 4-week availability window
Light and dark mode
No account required to get started

PREMIUM FEATURES

Unlock more with WhenWeFree Premium:

Unlimited groups and members
12-week availability window — plan further ahead
Google Calendar sync — auto-import your calendar to mark your free days
Calendar export — push confirmed plans straight to Google Calendar
Custom invite links
Event categories and RSVP deadlines
Priority support

WHY WHENWEFREE IS DIFFERENT

Every other app in this space is built for managers scheduling shifts. WhenWeFree is built for the people working those shifts — and trying to have a life around them.

Your days off are precious. Finding the ones that overlap with your whole group shouldn't take a week of messages.

Get started in seconds. No account needed. Share a link. See when you're all free.

Group planner for NHS staff, retail workers, hospitality teams, railway workers, emergency services, and anyone who works a rota.

What’s new

WhenWeFree is here! Coordinate plans with your crew, no matter how unpredictable your rota. Add your availability, see when everyone's free, and make it happen. Free to download — Premium available for power users.