Ergotrack

Gkavou Theodora

About this app

Ergotrack is a complete workflow and production-management tool designed for crews working on film, TV, event and media projects.
It allows employees, managers and administrators to organize daily work, submit reports, manage contracts and track payroll with accuracy and transparency.

⭐ Main Features

• Workday submissions – Employees can submit daily work data: start/end times, breaks, driving time, off-site work, box rental, catering, leave and sick days.
• Live validation – The system checks for overlapping hours, insufficient rest periods and special rules automatically.
• Personal data forms – Employees complete required onboarding forms (Personalstammbogen) directly from the app.
• Contract management – Each user works under a project-specific contract with custom rules for daily or weekly payments.
• Payroll calculations – Automatic calculation of overtime, night work, weekend bonuses, holiday rules, driving, catering, box rental and all project-specific exceptions.
• Reports – Managers can view detailed summaries: overtime, Sundays/holidays, driving time, catering, AZK/AZV, leave entitlements and more.
• Approval workflow – Daily submissions are reviewed by managers and approved before they are included in payroll.
• Calendar integration – Shows working days, non-working days and official holidays dynamically.
• Secure data handling – All data is encrypted during transfer and stored according to GDPR guidelines.

👥 Designed For

• Production companies
• Crew members
• Managers and team leaders
• Payroll departments
• Administrators of film/TV/event projects

🔐 Security

Ergotrack uses encrypted connections, user authentication and strict access control.
All data stays within the platform and is never shared with third parties.

🚀 Why Ergotrack

• Reduces errors and manual calculations
• Ensures compliance with labor rules
• Speeds up daily workflows
• Centralizes all project data
• Easy to use on any device

What’s new

- Fixed PDF download issues
- Improved stability
- Minor bug fixes