Spintx Studio

VOS360

About this app

SPINTX STUDIO is a dedicated studio management application that consolidates all operational processes—from customer consultation and contract closing to inventory management and appointment scheduling—into a unified system. The application aims to reduce losses, minimize scheduling errors, standardize processes, and track business performance in real time.

Appointment Management
SPINTX STUDIO supports scheduling activities by day/week, helping studios control key milestones such as dress fittings, photoshoots, returns, and album delivery, minimizing scheduling conflicts between teams. All appointments are linked to customer profiles so staff can accurately track needs, notes, and processing status throughout the process.
Inventory Management
The application supports managing product catalogs and props/equipment, suitable for studios with many dress codes, accessories, and photo props that require inventory tracking and usage status monitoring. The "Product" and "Props - Equipment" management operations are intuitively organized directly within the menu, enabling quick import/export or inventory checks.
Consultation, Contracts, Services
SPINTX STUDIO helps track clients from the consultation stage to contract signing with clear workflows, supporting the creation of new "Client" and "Contract" profiles, as well as managing "Services/Service Packages" to standardize pricing for each shooting package. By centralizing data for each client, the studio can easily control progress, minimize errors during handover, and increase the closing rate.
Internal Revenue and Control
The application integrates financial operations with "Receipts," "Payment Vouchers," and the "Finance" area to track cash flow, reconcile accounts payable, and control daily operating costs. Additionally, the "Pending Approval" mechanism, such as contract approval/completion approval, helps managers control risks and ensure the process is executed correctly before the order is completed.

Existing subsystems (according to menu):
• Create new transactions: Contracts, Receipts, Payment Vouchers, Customers, Services/Service Packages, Props/Equipment, Products.

• Pending Approval: Contract Approval, Completion Approval to control the process before and after handover.

• Manage by area: Branches, Contracts, Activity Schedules, Finance, Customers, Services/Service Packages, Props/Equipment, Employees, Products.

• There is a Reporting area (menu "REPORTS") to track operational/business data.

Functions to add for appointments:

• Multi-channel appointment scheduling (website/appointment booking link), automatically updating in real time to reduce back-and-forth messaging.

• Automatically remind/confirm appointments via email/SMS or in-app notifications to reduce cancellations.

• Save appointment history for each client (attended, rescheduled, canceled, notes) for consistent client care.

• Appointment statistics: number of appointments by day/week/month, completion/cancellation/postponement rate to optimize service capacity.

Features to add for inventory & assets:

• Manage inventory by attributes (color, size, material, etc.) and status (available/under maintenance/rented, etc.) for quick lookup when scheduling.

• Alerts for low inventory or products/props needing replenishment, avoiding shortages close to the shooting date.

• Track accompanying accessories for each set/order to minimize loss and ensure everything is prepared correctly and completely.

Features to add for HR, permissions & reporting:
• Detailed permission settings by role (receptionist only views schedules, warehouse only views inventory, manager views everything) to increase security and accountability.

• Reports by employee and time period (revenue, appointments, performance) to evaluate operations.

• Inventory reports and alerts to control losses and make informed purchasing/selling decisions.

What’s new

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