EarlyTrack

EarlyTrack

About this app

EarlyTrack is preschool management software built specifically for South African ECD centres, nursery schools, and preschools. Available in English and Afrikaans.

ASSESSMENTS
• ELDA assessments; all 492 developmental skills across 5 age brackets
• Grade R assessments; 98 CAPS skills across 3 subjects
• Custom assessment templates; build your own framework with 1,848 pre-loaded skills
• AI-generated observation comments in English and Afrikaans
• Voice-to-text observation recording
• Red flag developmental concern tracking with AI parent suggestions
• Branded PDF report generation with school logo
• Principal approval workflow; nothing reaches parents without sign-off

PARENT PORTAL
• Parents view assessment reports, attendance history, and incident reports
• Reports delivered in the parent's preferred language
• Photo consent management
• Emergency information sharing (medical aid, ID number)
• Real-time notifications via bell and email

ATTENDANCE (Professional Plan)
• Daily digital attendance register
• Auto-mark absent with parent notifications
• Attendance dashboard and analytics
• Year-end rollover

DSD INCIDENT REPORTING (Professional Plan)
• Full 15-section DSD-compliant incident forms
• Body map and photo evidence capture
• Digital signatures (teacher, witness, parent)
• Parent acknowledgement tracking
• Monthly incident summary reports

STAFF MANAGEMENT (Professional Plan)
• Staff clock-in via barcode, PIN, or daily code
• Tablet kiosk mode for shared devices
• Leave requests and balance tracking
• Qualification tracking with expiry alerts
• Weekly staff scheduling
• Staff-to-child ratio monitoring
• Payroll hours export

BABY DAILY REPORTS (Add-on)
• Digital daily reports for baby and toddler classes
• Feeding, sleep, nappy, health, mood tracking
• Photo capture with parent consent
• Principal approval before parent delivery

BILINGUAL
• Full platform available in English and Afrikaans
• AI comments, PDF reports, emails, and voice transcriptions in both languages
• Per-child language preference or school-wide enforcement

PRICING
• Standard: R299/month (30 students, 5 teachers)
• Professional: R499/month (100 students, 20 teachers, AI, DSD, staff, attendance)
• 14-day free trial with full Professional access — no credit card required

Built by South African educators for South African schools.

What’s new

EarlyTrack — Preschool Management for South African Schools

• ELDA and Grade R assessments (590 skills)
• AI observation comments and voice-to-text
• DSD-compliant incident reporting
• Student attendance tracking
• Staff clock-in with kiosk mode
• Parent portal with real-time notifications
• Authorised Pickup with QR code verification
• Baby Daily Reports
• Bilingual — English and Afrikaans
• 14-day free trial, no credit card required