Barbeat Ops is the app a bar and beverage crew uses to run an event, from the truck pulling up to the concession bill at the end of the night. It replaces paper chits and a shared spreadsheet, and everyone on the crew works from their own phone.

STOCK, FROM TRUCK TO BILL

Manifest. Record what the truck actually delivered, item by item, and lock it. Anything that does not match the concession list is flagged.

Drops. Send a pre-drop to each bar. A runner accepts the pickup, carries it, and the bar manager accepts the delivery.

Orders. During service a bar manager orders from the truck. The stock manager fills, edits or declines the order, and a runner carries it over.

Transfers. A bar that has stopped serving offers what is left to the other bars, and an open bar can ask the other bars for stock instead of opening new cases. First accept wins.

Closeout. Each bar counts what goes back to the truck; whatever does not go back is billed as used. Open bottles and open cases travel separately and are tracked for custody only.

Truck count. Once every bar is closed, the truck is counted and the concession bill is final.

CASH

The cash room keeps the ledger for the night: deposits, floats out to named people, pickups coming back mid-night, each person's end-of-night close-out, and bill exchanges in either direction. Everything is counted by denomination. Every leg is accepted by the person actually holding the money, and a count that does not match becomes a dispute the cash admin settles bill by bill.

HOW IT WORKS ON A BUSY FLOOR

One-tap accept. Hand-offs are accepted on the receiver's own phone, and a runner's quick drop records which manager took it. The record keeps the name and the time. Nothing to sign, nothing to file.

Works offline. Venues kill signal. Every tap saves on the phone first and syncs when the network comes back, so the night never stops for a dead bar of service.

No double hand-offs. When two people tap the same pickup, the server decides who got there first, and the other phone says so in plain words instead of quietly disagreeing.

Notifications. The person being waited on gets the notification - the runner with the pickup, the bar with the delivery, the cash room with the hand-over - not everyone on the event.

Reports are ready the moment the truck is counted: the concession bill, usage by bar, usage by category, variance against the concession list, sponsor report, runner activity, cash by bar and by event, the audit log, and - when the event's sales tracking is on - expenses, profit and loss and the sales reconciliation. Every report exports to PDF, XLSX and CSV.

ROLES

Event admin, stock manager, bar manager, cashier, bar runner, cash runner, cash admin, and promoter. Each person sees only the tabs their role needs, and a removed person loses access to the event straight away.

WHO IT IS FOR

Bar and beverage companies running bars at concerts, festivals, stadiums, arenas and private events - a crew of a few or a whole night's staff, built and load-tested for 48 phones at once.

ACCOUNTS

There is no sign-up in the app. Your company's admin creates your account and gives you a username and a temporary password; you choose your own password the first time you sign in. If your company does not use Barbeat Ops yet, write to info@barbeatops.com.