Equipment Tracker: HVAC CMMS

Equipment Tracker

In-app purchases

About this app

Photograph an HVAC nameplate and AI reads it for you — model number, serial number, voltage and electrical specs land in the equipment record in seconds, no typing on a ladder.

Equipment Tracker is HVAC maintenance software and a CMMS in your pocket: asset tracking, equipment maintenance history, preventive maintenance schedules, work orders, parts inventory, and invoices your customers can pay on the spot. Organize commercial HVAC, appliances, electrical panels, plumbing, or industrial machinery by building and location.

KEY FEATURES

• AI Nameplate Scanning — Point, shoot, and AI reads the specs. Needs an internet connection.
• Work Orders & CMMS — Repair status, priorities, logged hours, and parts used.
• Preventive Maintenance — Recurring PM intervals, each reminder set on its own, auto-logged.
• Invoices & Payments — Bill the job from the work you logged. Customers pay by card, bank, PayPal, or Venmo.
• Parts Receipts — Scan the supply-house receipt and the parts go on the customer's invoice.
• Maintenance Plans — Build a plan and your customer accepts and signs it online.
• Tenant Door Tags — Tenants scan to request service and see recent service.
• Team Workspaces & Roles — Share live building data across your whole crew, with role-based permissions.
• Vendor QR Check-In — QR door signs with visit history.
• Refrigerant Leak Rate — Leak rate calculator and compliance reports (US EPA §608).
• Equipment & Asset Tracking — By building, floor, room, or roof, with photos.
• Replacement Parts — OEM part numbers, filter sizes, belt sizes, and supplier info on each profile.
• Site Inventory — Filters, belts, refrigerant, and consumables per building.
• Professional Reports — Load schedules, equipment summaries, and PM checklists.
• Cloud Backup & Sharing — Back up, restore on any device, or push data to another tech.
• Works Offline — Your records stay available with no signal. Sync and AI resume when you reconnect.

PREVENTIVE MAINTENANCE & WORK ORDERS

Schedule preventive maintenance per unit or building — filter changes, belt changes, coil cleanings — and get reminded before it is due. Turn a callback into a work order in a tap: set priority, log hours and parts, close it out at the unit.

GET PAID BEFORE YOU LEAVE

Turn a finished job into an invoice. Show a QR code or text a link, and the customer pays by card, bank, PayPal, or Venmo. Card and bank payments go to your own Stripe account.

WORK AS A TEAM

Invite your crew into one shared workspace that stays in sync as the work happens. Owner, Manager, Tech, and Viewer roles control who can change what.

WHO IT IS FOR

• HVAC, plumbing, and electrical technicians
• Facility managers and building engineers
• Property management companies
• Maintenance companies and landlords
• Homeowners tracking their own appliances

FREE TO USE

Core equipment tracking, buildings, parts, inventory, work orders, PM schedules, maintenance logging, and invoices are free — no account required, no time limit. PayPal and Venmo links on invoices are free.

SUBSCRIPTION OPTIONS

Equipment Tracker Pro — available as a monthly or yearly subscription.
Unlocks unlimited AI scanning, cloud backup and sync, peer-to-peer sharing, the full report library, invoice links and card payments (Equipment Tracker adds 0.5% per payment, never more than $10, on top of Stripe's fee), and sending maintenance plans. Every plan starts with a 7-day free trial.

Equipment Tracker Team — a monthly subscription for 5 seats.
Everything in Pro for your whole crew, in one shared live workspace. Additional 5-seat blocks can be added, up to 50 seats.

Pricing is shown in Google Play and in the app.

Subscriptions are billed to your Google Play account and renew automatically unless cancelled at least 24 hours before the end of the current period. You can manage or cancel your subscription any time in Google Play.

Terms of Service: https://equipment-tracker.com/terms
Privacy Policy: https://equipment-tracker.com/privacy

Ratings and reviews

This app makes tracking equipment so much easier. The AI scanner is fast and pulls model and serial numbers right off the nameplates, which saves a ton of time. The new updates for work orders and the maintenance calendar are great, and I really like that the field tools are free. It is simple to use and keeps everything organized by building. Highly recommend!

Simple to use and extremely helpful. Tells you every part your equipment uses with a simple scan and enter premise.

very helpful app. this would be very beneficial for property owners as well.

What’s new

Opening the app with an update waiting now shows each step: checking, downloading, installing, restarting.
Maintenance plans get a calendar your customers can see and ask to change.
Rent has its own tab, and tenants can pay rent from the door tag.
Close out a contractor's job with their report and bill it with your markup.
One PARTS USED section, with cost and receipts, on every completion.