Equipment Tracker: HVAC CMMS

Equipment Tracker

In-app purchases

About this app

Photograph an HVAC nameplate and AI reads it for you — model number, serial number, voltage and electrical specs land in the equipment record in seconds, no typing on a ladder.

Equipment Tracker is HVAC maintenance software and a CMMS in your pocket: asset tracking, equipment maintenance history, preventive maintenance schedules, work orders, and parts inventory. Organize commercial HVAC, appliances, electrical panels, plumbing, or industrial machinery by building and location.

KEY FEATURES

• AI Nameplate Scanning — Point, shoot, and AI reads the specs. Any nameplate or data plate. Requires an internet connection.
• Work Orders & CMMS — Repair status, priorities, logged hours, and parts used.
• Preventive Maintenance Scheduling — Recurring PM intervals, push reminders, and auto-logged completions.
• Team Workspaces & Roles — Share live building data across your whole crew, with role-based permissions.
• Vendor QR Check-In — QR door signs for vendor check-in, with visit history.
• Refrigerant Leak Rate — Automatic leak rate calculator and compliance reports (US EPA §608).
• Equipment & Asset Tracking — By building, floor, room, or roof. Unlimited profiles with photo galleries.
• Replacement Parts — OEM part numbers, filter sizes, belt sizes, and supplier info on each profile.
• Site Inventory — Filters, belts, refrigerant, and consumables per building. Know what is in stock and what to order.
• Professional Reports — Electrical load schedules, equipment summaries, and PM checklists in a tap.
• Peer-to-Peer Sharing — Push equipment data and inventory straight to another tech's device.
• Cloud Backup & Restore — Secured, synced, and restored on any device.
• Works Offline — Equipment, parts, buildings, and maintenance records live on the device and stay available with no signal. Cloud sync and AI scanning resume when you reconnect.

PREVENTIVE MAINTENANCE & WORK ORDERS

Schedule preventive maintenance per unit or per building — filter changes, belt changes, coil cleanings, quarterly PM — and get reminded before it is due. Filter and belt sizes sit on the equipment profile, and site inventory shows what is on the shelf before you load the truck.

Turn a callback into a work order in a tap: set priority, log hours and parts used, close it out in front of the unit — the part of a CMMS a field service or facilities crew actually uses. Large touch targets for gloved hands, a dark interface for mechanical rooms, no bloat.

WORK AS A TEAM

Invite your crew into one shared workspace. Equipment, parts, buildings, maintenance history, and photos stay in sync as the work happens.

Four roles control who can change what:
• Owner — full control, billing, and seat management
• Manager — can edit everything and manage members
• Tech — can log work, add equipment, and update records
• Viewer — can see everything, but cannot make changes

WHO IT IS FOR

• HVAC, plumbing, and electrical technicians
• Facility managers and building engineers
• Property management companies
• Home inspectors
• Homeowners tracking their own appliances

FREE TO USE

Core equipment tracking, buildings, parts, inventory, and maintenance logging are free — no account required, no time limit.

SUBSCRIPTION OPTIONS

Equipment Tracker Pro — available as a monthly or yearly subscription.
Unlocks unlimited AI nameplate scanning, cloud backup and multi-device sync, peer-to-peer sharing, and the full report library.

Equipment Tracker Team — a monthly subscription for 5 seats.
Everything in Pro for your whole crew, in one shared live workspace. Additional 5-seat blocks can be added, up to 50 seats.

Pricing is shown in Google Play and in the app.

Subscriptions are billed to your Google Play account and renew automatically unless cancelled at least 24 hours before the end of the current period. You can manage or cancel your subscription any time in Google Play.

Terms of Service: https://equipment-tracker.com/terms
Privacy Policy: https://equipment-tracker.com/privacy

Ratings and reviews

This app makes tracking equipment so much easier. The AI scanner is fast and pulls model and serial numbers right off the nameplates, which saves a ton of time. The new updates for work orders and the maintenance calendar are great, and I really like that the field tools are free. It is simple to use and keeps everything organized by building. Highly recommend!

Simple to use and extremely helpful. Tells you every part your equipment uses with a simple scan and enter premise.

As the developer of Equipment Tracker Pro, my goal was to build a tool that actually works in the field. This app puts standard barcode scanning, site tracking, and supply inventory in your pocket for free—no strings attached. For advanced workflows, our Gemini AI nameplate scanner extracts detailed electrical & HVAC specs instantly, saving hours of typing. We've built this to be robust, secure, and interruption-proof for technicians and property managers. Let us know how it runs for you!

What’s new

New: Work Orders (track jobs start to finish), recurring PM Schedules with a maintenance calendar, and free field tools (PT charts + calculators, no subscription needed). Save PDF reports directly to your device. Spare-parts stock counts are now exact-match and consistent everywhere. Fixed a sync bug that could block equipment edits from reaching your other devices, plus AI scanning accuracy improvements and a rare startup crash fix.