Onetrace

Onetrace Ltd

About this app

Trusted on thousands of projects—from small surveys to multi-site mega-builds—Onetrace gives subcontractors real-time visibility across every project and their entire workforce. Stay in control, make informed decisions, and build a stronger, more profitable business.

Designed for on-site operatives and back-office teams, over 1,000+ subcontractors rely on Onetrace to capture data, streamline compliance, and deliver instant proof of work to clients.

Purpose-built for subcontractors, Onetrace is a single system to capture, monitor, review, and report on all work in real time. Whether you’re inspecting, surveying, or installing, Onetrace keeps projects moving and compliant.



- ONETRACE MOBILE APP -

Optimised for the teams on the ground, the Onetrace Mobile App keeps operatives connected and projects moving—whether you’re running a single site or managing hundreds.

Operatives get the right data at the right time, so work flows without interruption. And with full offline capability, tasks can continue seamlessly even when there’s no signal.

• Access Project Information – View job details, site addresses, drawings, and your daily to-do list—everything you need, in the palm of your hand.

• Record Your Work – Capture surveys and inspections, document installations or remedial tasks, and log variations through job sheets.

• Drop Pins on Drawings – Mark up drawings with pins to accurately show exactly where work has been completed.

• Upload Photographic Evidence – Take before, during, and after photos to provide real-time proof of work.

• Update Job Status On-Site – Keep back-office teams informed with instant progress updates.

• Clock In & Out – Track hours accurately by clocking in on arrival and out when you leave site.

• Sign Documents Digitally – Read, review, and sign RAMS, toolbox talks, and health & safety documentation with a single click.



- ONETRACE PLATFORM -

• Customisable Forms: Easily create, customise and save tailored forms for every job type or trade.

• Job Scheduling: Schedule jobs and manage workloads to keep projects running smoothly.

• Drawings, Pins and Custom Statuses: Mark up drawings with pinpoint accuracy, and craft your own custom statuses that match your workflow to keep every project on track

• Reports: Instantly generate customisable PDF and Excel reports to give clients and auditors the data they need—whenever they need it.

• Approvals & Client Access: Build a quality-assurance process to capture approvals from clients, site managers, QA teams, or any project stakeholder.

• Timesheets & Productivity: Track and monitor operative time and attendance to ensure teams stay on schedule.

• Asset Tagging & QR Codes: Label project assets with QR codes to provide clear, verifiable evidence of compliance.

• Calculating Rates: Automatically calculate rates to show the value of work as it is completed by your operatives.

• Signed Docs: Request and collect signatures for RAMS, Toolbox Talks, and other key documents in just a few clicks.

• Secure & Accessible: Store drawings, reports, and compliance documentation safely in the cloud for access anytime, anywhere.



- TRUSTED BY LEADING SUBCONTRACTORS -

“The app is absolutely outstanding—easy to use and easy to personalise for our team and clients.”
- Olymp Fire Protection

"Onetrace streamlined our operations and saved hundreds of admin hours."
- Golden Thread Fire Delay

“We instantly see project progress—no more chasing data.”
- TBL Fire Protection

”Incredibly user friendly and flexible.”
- Trail Group

What’s new

- Enhanced sign in flows