Academic Administration - UPSA Workload Verification is a digital governance platform developed for the University of Professional Studies, Accra (UPSA) to strengthen academic workload verification, approval workflows, institutional Administration, and compensation-ready reporting.

This platform was born from a vision by the Vice-Chancellor, Professor John Kweku Mensah Mawutor, to address real institutional challenges through digital innovation led by UPSA’s own students. Under this initiative, Dr. Jeremiah Osei-Kwakye, PhD, I.T. Programmes Coordinator at the School of Graduate Studies, UPSA, was appointed to supervise two graduate students in developing a project-based research solution aimed at improving governance and administrative service quality across the University.

Richmond Owusu Ampofo - Lead Researcher & Author

Mansir Abdul Aziz - Lead Developer

Designed around UPSA’s academic structure and Administration processes, the platform enables lecturers, Heads of Department, Deans, the Human Resource Directorate, the Finance Directorate, ICTMIS, and University management to collaborate through a secure, transparent, and auditable workflow, replacing fragmented manual processes with structured digital Administration.

Key Features

Submit teaching sessions and workload records digitally

View workload allocations, approval status, and verification progress

Raise queries and workload disputes through a structured process

Review, approve, or return workload records for correction

Monitor departmental teaching loads and approval queues

Generate pre-verified workload summaries for HR and Finance

Maintain comprehensive audit trails with timestamps and user attribution

Protect sensitive information through secure role-based access control

Built for UPSA

This release is configured specifically for the University of Professional Studies, Accra. User roles, organizational structures, approval workflows, and governance processes are aligned with the University’s internal academic and administrative arrangements.

Research Foundation

Academic Administration is based on the MSc Information Systems research project:

“Design and Stakeholder Evaluation of a Socio-Technical Digital Administration System for Academic Workload Verification - Evidence from the University of Professional Studies, Accra.”

Commissioned under the Vice-Chancellor’s initiative for student-led digital innovation, the project was developed using stakeholder requirements gathered from academic and administrative staff and evaluated through structured surveys and prototype demonstrations to ensure alignment with institutional workflows.

Intended Users

This application is intended for authorized UPSA personnel, including:

Academic staff

Heads of Department

Deans

Human Resource Directorate

Finance Directorate

ICTMIS

Designated University management users

Privacy & Data Governance

The platform supports institutional data governance through role-based access control, comprehensive audit trails, and data minimization. Users can only access information relevant to their authorized responsibilities, and workload records are managed in accordance with applicable UPSA policies.

Project Leadership

Vision & Initiative: Prof. John Kweku Mensah Mawutor, Vice-Chancellor, UPSA

Academic Supervisor: Dr. Jeremiah Osei-Kwakye, PhD, I.T. Programmes Coordinator, School of Graduate Studies, UPSA

Lead Researcher & Author: Richmond Owusu Ampofo

Lead Developer: Mansir Abdul Aziz

© 2026 Mansir Abdul Aziz & Richmond Owusu Ampofo. All rights reserved.

Manaz Technologies & Solutions

Additional Information