PocketReceipt is the AI-powered receipt scanner and expense tracker built specifically for UK sole traders, freelancers, and self-employed professionals.

Snap a photo of any receipt and AI extracts the store, amount, date, VAT, and category automatically. Smart warnings flag duplicates, capital items, and VAT issues before you save. Every expense maps directly to HMRC Self Assessment SA103F boxes.

New: create and send PDF invoices with your own logo — and when an invoice is paid, it flows straight into your income and tax forecast.

RECEIPT SCANNING

AI extracts store, total, date, VAT, and category from any UK receipt
Smart warnings catch duplicates, capital items, and missing VAT details
11 built-in data quality checks run before every save
Supports standard rate, reduced rate, and zero-rated VAT items
INVOICING

Create and send PDF invoices with your own logo
Bill by hours, days, quantity, or fixed price
VAT applied automatically based on your registration status
CIS deductions calculated for construction subcontractors
Save your clients for faster repeat invoicing
Mark an invoice as paid and it appears in your income and tax forecast
MILEAGE TRACKING

Log trips with GPS or manual entry
HMRC's published AMAP rates (45p first 10,000 miles, 25p above) calculated automatically
Track per vehicle with AMAP or actual cost method
Export a full mileage log for your accountant or tax return
CIS SUPPORT (CONSTRUCTION)

Track CIS deductions at 20%, 30%, or gross payment rates
Monitor the running balance of CIS offsets against your tax bill
Built for subcontractors and tradespeople
TAX FORECASTING

Real-time estimate of your Income Tax and National Insurance
Based on current HMRC rates and thresholds
See how each new expense affects your forecast
ACCOUNTANT LINKING

Share your records with your accountant via a secure 6-digit code
Your accountant sees your receipts, mileage, and quarterly data on their Dashboard
They can correct categories, request documents, and review quarters
Linked clients get unlimited scans at no extra cost
EXPORT & REPORTS

CSV and PDF exports categorised to SA103F boxes
Quarterly breakdown with HMRC tax summaries
Export formatted for Xero, FreeAgent, QuickBooks, Sage, and 6 more platforms
PRIVACY & SECURITY

Local-first: your data stays on your device by default
Optional cloud backup with end-to-end encryption
UK GDPR compliant. ICO registered.
We never sell your data or share it with third parties
FREE PLAN

10 AI receipt scans per month
Unlimited manual entry and mileage tracking
Smart warnings, tax forecast, and receipt CSV/PDF export
No credit card required
PROFESSIONAL (with 7-day trial for new accounts)

New accounts: 7 days of Professional access at no charge
400 AI receipt scans per month
Invoicing with your own logo (PDF, VAT and CIS aware)
Accountant-ready exports (CSV, PDF, JSON, quarterly summary, audit-trail PDF)
Mileage Logbook PDF and Mileage CSV export
Receipt image backup
Priority support
£7.99/month after the 7-day trial — auto-renews unless cancelled at least 24 hours before each renewal
All subscriptions are managed through Google Play. Cancel anytime via your Google Play subscription settings — features stay active until the end of your billing period.

Built in the UK, for UK tax rules. PocketReceipt is a record-keeping and export tool — it does not submit returns to HMRC.

Questions?
Email hello@pocketreceipt.co.uk
Website: https://pocketreceipt.co.uk
Privacy Policy: https://pocketreceipt.co.uk/privacy
Terms of Service: https://pocketreceipt.co.uk/terms