New Zen Planner - Staff

Zen Planner, LLC

About this app

The new Zen Planner Staff App has everything you know and love—plus more.

We’ve rebuilt the Staff App from the ground up to make managing your day faster, easier, and more reliable. With complete feature parity from the old app and exciting new tools, staff can stay connected, organized, and focused on members.

This is Phase 1 of the new Zen Planner mobile experience: staff features are available today, and member functionality will be added in 2026.


Everything You Already Use, Now Better

- Check members into classes, appointments, and events
- Collect payments and manage unpaid bills
- Update customer profiles and photos
- Capture signed waivers and contracts
- View and filter schedules
- Access multiple Zen Planner accounts in one place


New Features You’ll Love

- Intuitive Design & Speed – Clean, modern layout with faster load times and rock-solid reliability.
- Celebrate Special Moments – Recognize birthdays, anniversaries, and milestones (including parent access for martial arts programs).
- Staff Clock In / Out – Log hours directly in the app for accurate payroll and coverage.
- Discounts & Promotions – Apply special offers and loyalty perks instantly.
- Sort Schedules by Staff Member – See exactly who’s leading each class or appointment.


Why Staff Choose Zen Planner

- Less Admin, More Impact – Free up time to connect with members and students.
- Easy to Learn – Simple design that requires no training.
- Future-Ready – Today: staff features. Tomorrow: members. All in one app.


The Zen Planner Vision
Zen Planner, a Daxko company, powers thousands of fitness businesses worldwide. The new Staff App is the first step in creating one unified app experience for staff and members.

- Phase 1 (Now): Complete staff features + new tools
- Phase 2 (2026): Member functionality added
- Future: One app for your entire community


Getting Started

- Your business must use Zen Planner, and you’ll need valid staff credentials to log in.
- Not a Zen Planner customer? Learn more at www.zenplanner.com.

Need help? Contact [e-mail].

Ratings and reviews

there does not seem to be a way to access all students, like the people menu used to do. Unchecking someone in is not intuitive. I like the layout more, and the ability to see my schedule individually. Is there a way to set the default to viewing everything though? As an instructor it's definitely nice to see just my stuff, but it's hard to tell who else has stuff going on, so as an owner/manager, being able to see everything that is going on from the start would be nice.

I hate the new app. I now have to search by name instead of clicking from the eligible students list to sign them into class. I used to be able to see their picture and sign them in. Now I have to remember everyones name ( pretty good at that but new students are not always the case.) and then type it in to sign them in. This takes a little longer and makes me feel bad asking for names all the time.

Worse than the old app. Eligible students no longer display for selection, you have to search for each of them by hand. It also takes multiple clicks to check-in a student instead of the one-click of the old app. It takes a lot more time and work in this new app.