Ficha.Work - Time Tracking

Ficha.work

About this app

Ficha.Work is time tracking software for companies and consultancies that need to comply with Spanish labor law (RDL 8/2019) and prepare for the upcoming mandatory digital time registration regulation.

FAST CLOCK-IN WITH NO HASSLE

Clock in and out with a single tap from your phone. Three ways to clock in, adapted to any work environment:

• Manual clock-in from the app with GPS verification
• NFC clock-in by tapping your phone on a base installed at the office — in
under 2 seconds, no apps to open, no passwords
• Automatic clock-in by schedule — the system notifies you at your start time
and you confirm with a tap

REAL-TIME TEAM DASHBOARD
Manager dashboard with full team visibility. See who's clocked in, hours worked, and daily absences from any device. Detect late arrivals, overtime, and incomplete entries instantly.

LEGAL COMPLIANCE

Meets all the requirements of Spain's RDL 8/2019 and the upcoming mandatory digital time registration regulation:
• 100% digital, immutable records
• Individual credentials per worker (no biometric data)
• Real-time access from any device
• Data retention for over 4 years
• Exportable PDF and Excel reports for labor inspection

NO BIOMETRICS — COMPLIANT WITH THE NEW LAW
Unlike other software that uses facial recognition or fingerprints, Ficha.Work uses NFC, PIN, and GPS — methods compliant with the regulation that excludes biometric data as a clock-in method.

TIME CORRECTION MANAGEMENT
Did an employee forget to clock in? They can create a correction request from the app with the correct time. The manager receives a notification and approves or rejects with a tap. Everything is recorded with full traceability.

VACATIONS AND ABSENCES
Employees request vacations from the app. Managers approve with one click. Automatic tracking of available day balances. Calendar integrated with Spanish national, regional, and local holidays.

SCHEDULES AND SHIFTS
Configure work schedules: split shifts, continuous shifts, rotating shifts. Assign schedules to employees or teams. The system automatically detects when an employee hasn't clocked in according to their shift and sends a notification.

AUTOMATIC REPORTS
Generate PDF and Excel reports filtered by employee, team, or period. Schedule automatic email delivery or archive to Google Drive. Structured data ready for payroll integration.

CONSULTANCY MODE — MANAGE ALL YOUR CLIENTS
The only time tracking software with a native dashboard for labor consultancies. Manage all client companies from a single account. Centralized billing with one monthly invoice. Special price: €0.80 per user per month.

NFC BASES
Install NFC bases in your office for €35 each (one-time payment). Employees clock in by tapping their phone — the fastest and most secure method on the market.

TRANSPARENT PRICING
€1 per user per month with all features included. No limited plans, no paid premium features. 14-day free trial: a payment method is requested at signup but nothing is charged during the trial period, and you can cancel before day 15 at no charge.

SMART NOTIFICATIONS
The system detects when an employee forgets to clock in according to their assigned schedule and sends an automatic reminder. Fewer missed entries, fewer corrections to manage.

SUPPORT
Email support with responses in under 24 hours. Product designed and developed in Spain for the European labor market.

Download Ficha.Work and start managing your company's time tracking today. 14 days free.

What’s new

Version 2.1.1

• Improved NFC clock-in: support for the new NFC bases. Tap your phone to the base to clock in — the app now opens more reliably.

Thanks for using Ficha.Work.