Gym Ledger: Gym Management App

Madanu Akash

In-app purchases

About this app

Gym Ledger is a gym management app and cloud-based gym management software built for gym owners, fitness centres, studios and personal trainers. Manage memberships, payments, renewals, attendance, classes, leads, staff and reports from one place.

Every gym owner loses money in familiar ways. A membership expires quietly. A payment is forgotten. A member stops showing up because nobody followed up at the right time. Gym Ledger helps you see what needs attention and take action before opportunities are missed.

Run your gym from your phone and quickly understand who has paid, which memberships are expiring, who is attending and where your collections stand. Replace paper registers and scattered spreadsheets with one organised gym management system.

🔔 NEVER MISS A RENEWAL AGAIN

See which memberships are expiring soon and follow up before members slip away. Send renewal or payment reminders over WhatsApp in one tap and keep every follow-up connected to the right member.

💰 KNOW WHO HAS PAID, AND WHO HAS NOT

Record payments made through UPI, cash or bank transfer. Track paid, partial and outstanding membership fees, open a member's complete payment history and create receipts without checking a paper ledger.

👥 MEMBER AND MEMBERSHIP MANAGEMENT

Add and update member profiles, search your member list and filter members by active, expiring or expired status. Manage plans, renewals and membership freezes, archive former members and keep your records organised.

📲 ACT ON ANY MEMBER IN ONE TAP

Call, WhatsApp, renew a membership or share a receipt directly from a member's profile. The actions used during daily gym operations remain easy to reach, helping your team follow up consistently.

🗓️ CLASSES THAT STAY ORGANISED

Create and manage gym classes alongside memberships and attendance. Keep class information organised for your team and members, so scheduled sessions are easier to manage as part of everyday gym operations.

📷 ATTENDANCE TRACKING (BIOMETRIC SYSTEMS, ACCESS CONTROL AND QR CODE)

Track member attendance through manual check-ins, QR code self-check-in and supported biometric systems. Connect compatible biometric attendance and access-control devices where integrations are available. Review attendance history and visit patterns from one place.

📋 LEADS AND FOLLOW-UPS

Record gym enquiries, track lead status and follow-up activity, and convert a lead into a member when they join. Keep new membership opportunities visible instead of losing them in calls, messages or notebooks.

📊 SEE WHERE YOUR GYM REALLY STANDS

Monitor collections, revenue, outstanding dues, member growth and payment methods. Review membership, payment and attendance reports, then export your gym data to Excel or PDF when needed.

☁️ YOUR DATA, SAFE AND YOURS

Your gym records sync securely to the cloud, helping you keep access when you change devices. Keep member, payment and attendance information together and export your data whenever you need a copy.

🏋️ BUILT FOR THE WAY YOU WORK

Gym Ledger is designed for independent gyms, fitness centres, yoga and Pilates studios, functional fitness centres, martial arts gyms and personal trainers managing multiple clients. Add front desk staff or trainers with role-based permissions suited to their responsibilities.

If you are searching for a gym membership app, gym billing app, gym attendance app or complete gym management software, Gym Ledger brings your essential daily work into one organised app.

Download Gym Ledger and spend less time on gym administration and more time supporting your members.

What’s new

Manage short passes from issue to renewal or membership conversion. Upgrade memberships with clear credit and receipt breakdowns, set custom month-and-day durations, choose payment dates, and safely remove mistaken subscriptions. This release also improves member profiles, plan selection, renewals, WhatsApp automation, photos, and manual attendance.