Kalma

Kalma Technologies

About this app

Run a calmer, safer mental health practice with Kalma.

Kalma is the dedicated Operating System for mental health professionals. Built specifically for Psychologists, Psychotherapists, and Counselors, Kalma replaces the chaos of fragmented tools (WhatsApp, Excel, Paper, generic calendars) with one secure, GDPR-compliant platform.

Whether you are a solo practitioner, a supervisor, or managing a small clinic, Kalma gives you the administrative safety you need to focus on what matters: your clients.

WHY THERAPISTS CHOOSE KALMA:

1. Clinical Notes That Work Your Way Don't change how you work; just make it secure. Kalma supports multiple note-taking styles within a double-encrypted environment:
• Voice-to-Text: Dictate your session summary in minutes between clients.
• Handwriting Support: Draw and write directly on your tablet (supports stylus/pen input).
• Documents: Snap a photo of paper assessments or intake forms to store them instantly in the client profile.
• Double Encryption: Your notes are encrypted so strictly that not even we can see them.

2. The Scheduling Engine Ends the "WhatsApp Tennis" of finding a slot. Give your clients autonomy without losing control of your diary.

• Client Portal: Send a secure link for clients to reschedule or cancel their own appointments based on your rules (e.g., 24-hour notice, client-specific links).
• Google Calendar Sync: Syncs seamlessly with your work, personal and other calendars to prevent double bookings.
• Video Integration: Automatically generates Zoom or Google Meet links for every remote session.
• Smart Rooms: Automatically checks room availability to ensure you never double-book a physical space.

3. Financial Peace of Mind ("Audit Insurance") Never fear tax season again. Kalma turns financial reporting from a nightmare into a one-click task.
• One-Click Invoicing: Press "End Session" and an invoice is automatically generated and sent.
• Expense Tracking: Snap a photo of a receipt, and Kalma files it away.
• Tax Packs: Export a full Income vs. Expense report (including all receipt images) in a single ZIP file for your accountant.

4. A Professional Client Experience
• Dedicated Profiles: Manage Individuals, Couples, Families and Groups in one place, with split billing support.
• Secure Documents: Store consent forms, intake assessments, and reports safely.
• Tasks & Reminders: Never forget to send a resource or follow up on a client query.

SECURITY FIRST We understand that trust is your currency. Kalma is built with enterprise-grade security, including Multi-Factor Authentication (MFA) and Double-Layer Encryption for clinical data.

Download Kalma today and bring order to your practice.