Workflowy |Note, List, Outline

WorkFlowy

About this app

Workflowy is a clean and distraction-free app that helps you quickly capture notes, plan your to-do's, and get organized.
Simple to use, but incredibly powerful, Workflowy can help you manage all the information in your life.

With Workflowy you can:
⚡️ Capture notes and ideas in an instant
🏷 #Tag and @assign items for easy access
✅ Mark to-do tasks with one-swipe completion
📷 Upload photos and files from your device
🪆 Organize complex ideas with infinite nesting
🏄 Manage your activities using kanban boards
🌎 Share notes and collaborate in real-time
🔍 Filter your entire Workflowy in seconds
🔗 Embed YouTube videos and tweets

Workflowy automatically syncs across all your devices📱🖥 and auto-saves all your data 💾 . No more missing notes or lost files

Workflowy is used by 🗣

➜ Mike Cannon-Brookes, CEO of Atlassian, a company worth over $10 billion
➜ Farhad Manjoo, the New York Times technology columnist
➜ Slack's founders
➜ Nick Bilton, New York Times Bestseller and author of 'Hatching Twitter'
➜ Ian Coldwater, Open Source Security Foundation board member
➜ Thousands of entrepreneurs, writers, engineers, scientists, creatives and students across the globe

Feature highlights ✨
•Infinitely nested lists
•Works offline
•Automatically syncs with desktop and web versions
•Simple document sharing and permissions
•One swipe item completion
•Kanban boards
•Global text search
•Expand and collapse lists
•Tap and drag to move items around
•Highlight text, color tags
•Tag and assign items
•Mobile keyboard shortcuts
•Mirrors (Live copy)
•MFA (Multi-factor authentication)
•Item starring
•Date tags
•YouTube and tweet embeds
•Auto-backup to Dropbox

Ratings and reviews

Very frustrating app that is missing vital features that apparently work on the desktop web view. No inline searches/views, their docs are poorly written, confusing, and don't even mention that functionalities are missing on mobile. The "templates" on the website are a joke and setup is a pain. I'm tired of these PKMS and outliner apps that tout their mobile apps when the mobile version is neutered compared to the desktop version. Waste of my time.

I love, use, even happily pay monthly for computer browser version, have for over a year. Replaced Trello for many things I used to use solo (non-collab) boards for. But as of the Nov 25 update I often can no longer insert a new bullet with the new line key like I have since I started using it? I've come to count on this for making notes, and how I cannot. I hope they fix the app's basic functionality soon. Still works fine in browser.

What makes WorkFlowy unique is that it's ultra-flexible without being complicated. You don't have to learn any new concepts because it's simply an outline like in a Word document, but the combination of a basic bulleted outline with #hashtags and a few very subtle interface controls means you can organize pretty much anything you want. Plus it syncs across devices. Well done!

What’s new

- Product Update 2026.07: Syncing, Mobile, Editing, and more

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Have feedback or ideas? You can find us on Twitter @WorkFlowy, Reddit r/Workflowy, or in the Workflowy Blog & Help Center.
We’re always listening.