WrkOrdr

WrkOrdr

About this app

WrkOrdr is the all-in-one app built for service businesses — manage your clients, invoices, time tracking, equipment, and team from a single dashboard. Whether you're a plumber, house cleaner, personal trainer, photographer, property manager, or DPW crew leader, WrkOrdr fits your workflow with 76+ profession templates across 6 industries.

WHO IT'S FOR
Trades & field services, cleaning & recurring services, personal services & appointments, design & creative, professional services, and municipal/government teams. Solo operators and crews of 1-10.

CLIENTS & INVOICING
• Full client management with contact info, job history, notes, and photos
• Professional invoices with line items, tax, and PDF email delivery
• Estimates and quotes — build, send for approval, convert to invoice in one tap
• Recurring invoices on automatic billing schedules
• Accept credit card payments via Stripe
• Customer communication log (calls, emails, texts, meetings, site visits)

GPS TIME TRACKING & ROUTES
• Clock in/out with GPS verification — know exactly where and when work happens
• Geofencing auto-clock-in at job sites (300 ft radius, configurable)
• Route optimization for the day's scheduled work
• Mileage log with daily, weekly, and monthly totals
• IRS mileage deduction calculator ($0.67/mi)
• Job site map view with customer pins
• One-tap navigation to Apple Maps or Google Maps

EQUIPMENT & INVENTORY
• Track equipment and vehicles (make, model, serial, VIN, purchase info)
• Warranty countdown and expiration alerts
• Financing payment tracking with due dates
• Maintenance scheduling and service log
• Inventory management with stock levels and reorder alerts

ACCOUNTING SYNC
• QuickBooks Online — sync invoices, customers, and expenses automatically
• Xero — sync contacts, invoices, and expenses automatically
• Annual tax summary export (Schedule C-ready: mileage, depreciation, supplies, receipts)
• P&L report with by-client and by-vendor breakdowns
• Job costing with per-job profitability and margin percentages
• CSV and Excel export for work log, clients, invoices, receipts, and equipment

CALENDAR, SCHEDULING & WEATHER
• Month, week, and day calendar views
• Google Calendar sync and ICS export
• 7-day weather forecast with workability indicator
• Rain alerts on scheduled outdoor work
• Weather icons on calendar days

TEAM MANAGEMENT
• Granular permissions with 17 access flags
• 3 presets: Field Worker, Office Admin, Full Access
• Employee invite via email or join link
• PTO and time-off tracking
• Payroll hours tracking with export for Gusto, QuickBooks, or ADP
• Configurable payroll reminders with push notifications

REPORTS & ANALYTICS
• Dashboard with revenue, expenses, and profit margin trends
• Weekly PDF report with charts, hours by employee, top clients
• P&L report with date range selector
• Job costing table with color-coded margins

PROPOSALS & ESTIMATES
• Bundle estimates into professional client-facing proposals
• Per-recipient email tracking — see when proposals are delivered and opened
• Public viewer links for estimates and proposals
• Convert estimates to invoices in one tap

CLIENT PORTAL & BOOKING
• Client self-service login for invoices, bookings, and messages
• Online booking page with reschedule, cancel, and "Book Again"
• Payment history with receipt downloads
• Client-to-provider messaging
• Public profile with star ratings and reviews

WORKS EVERYWHERE
• Offline mode — changes sync automatically when you reconnect
• 12 languages: English, Spanish, Chinese, Russian, Korean, Haitian Creole, Bengali, Polish, Arabic, Italian, Portuguese, French
• Dark mode
• WCAG 2.1 AA accessible (Section 508 compliant for government)