Heynote - Item & Time Tracking

soft-evolution GmbH & Co. KG

About this app

Time tracking, work hours, and project documentation — simple, digital, and live. Heynote is the all-in-one solution for freelancers, teams, and businesses that don’t just track work — they turn it into billable results.

As a business owner, you want answers to four questions at any time:
- What is my team working on right now?
- What has already been completed for the client?
- Which materials were used?
- Can I invoice this already?

With Heynote, you have all the answers — live, transparent, and fully documented.

Time tracking that actually moves your business forward
With Heynote, your team records working hours and breaks directly in the app. Project timers can be started and stopped flexibly — even multiple ones at the same time. All tracked time is automatically assigned to the correct project and remains fully traceable. Time tracking works everywhere: in the office, on-site with clients, or on the go. The result is a clean, digital foundation for reporting, compliance, and billing.

Project documentation without paperwork chaos
Every task, every material, and every photo is automatically stored in the right project. No handwritten notes. No WhatsApp messages. No Excel spreadsheets.

At a glance, you can see:
- which tasks are completed
- which services are still missing
- which items are ready to be billed

Your project documentation is always complete and transparent — perfect for internal oversight and external proof.

Capture materials, photos, and activities
Materials are recorded directly on site — manually or via EAN and QR code scanning. Photos enhance the documentation and clearly show actual progress. All activities are automatically logged and stored per project.

Digital customer signatures
Orders and completed work can be signed digitally on site. This creates clarity, avoids disputes, and provides legally sound documentation.

Automated billing with AI support
Heynote’s AI bundles working hours, tasks, and materials into ready-to-use invoice line items. Nothing is forgotten. Nothing is estimated.
You review the items, adjust if needed, and send the invoice.
Less admin work. More billable revenue.

Your benefits at a glance
- Digital time and work-hour tracking
- Seamless project documentation
- Billable services without manual rework
- Full transparency for teams and project managers
- Project timers for parallel tasks
- Activity logs per project
- Photo documentation
- Digital signatures
- Material tracking with scanner
- AI-powered invoice drafts
- Product and item import

Full control — in the office and on the go
Heynote is your gateway to digital time tracking, project documentation, and billing — efficient, practical, and reliable.

Digitizing time, projects, and billing — the smart way
Many businesses start their digital journey with time tracking. But real efficiency only happens when time tracking, project documentation, and billing work together. Heynote replaces traditional timesheets, handwritten notes, and manual follow-up with one continuous digital workflow. Working hours, breaks, tasks, and materials are captured in a structured way and stored centrally.

This creates a digital project file that always shows:
- recorded working hours
- documented tasks
- used materials
- billable positions

Heynote helps you simplify processes, reduce errors, and dramatically cut administrative work — without complex systems or long onboarding.

Built for:
- Freelancers
- Small and medium-sized businesses
- Project-based teams
- Service providers and agencies
- Companies with mobile workforces

With Heynote, time tracking becomes the foundation of your digital work organization.

What's new

Notizen, Materialien und Tätigkeiten können jetzt direkt per Spracheingabe hinzugefügt werden. Sprich einfach, was du gemacht hast. Heynote erstellt automagisch die richtigen Einträge.